JP3836269B2 - Document creation system and recording medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a document creation system and a recording medium for creating a document by pasting data into a document format.
[0002]
[Prior art]
Conventionally, a document creation apparatus has been used to select one of the standard document formats prepared in advance, obtain data from the database in the selected document format, and paste the data at a specific position to create a document. It has been broken.
[0003]
[Problems to be solved by the invention]
At this time, when the data obtained from the database and pasted at the specified position of the selected document format is manually modified and the document is created, when the data in the database has been updated to the latest, When the latest data is pasted on a manually corrected document, it is overwritten, and it becomes necessary to perform manual correction again, which is inconvenient.
[0004]
In order to solve these problems, the present invention saves correction information when a document is created by pasting it from a database and pasting it at a specific position in the document format, and is corrected when the document is re-created. The purpose is to eliminate the trouble of performing manual correction each time information is reflected.
[0005]
[Means for Solving the Problems]
Means for solving the problem will be described with reference to FIG.
In FIG. 1, a processing device 1 performs various processes in accordance with a program, and includes a pasting unit 2, a reflecting unit 3, a correction information extracting unit 4, and the like.
[0006]
The pasting means 2 creates a document by pasting data read from the pasting information DB 6 at a predetermined position in the document format.
The correction information extraction means 4 extracts correction information corrected from the pasted document.
[0007]
Next, the operation will be described.
The pasting means 2 pastes data at a predetermined position on the selected document format, and the correction information extracting means 4 collects and stores correction information when the document created by pasting is corrected. The correction information is extracted and reflected when the latest data is pasted at a predetermined position and re-created in the document format.
[0008]
When the pasting means 2 pastes the data in the selected document format at a predetermined position and saves the original document created by pasting the data, and the pasted and created document is corrected, the correction information extracting means 4 When the document is corrected and the original document is compared, the difference is extracted, correction information is created and stored, and the reflecting means 3 pastes the latest data into the document format at a predetermined position and recreates it. The saved correction information is taken out and reflected to create a document.
[0009]
At this time, as the correction information, the document name, the identifier representing the position in the document, and the correction contents are stored in association with each other.
In addition, as correction information, a plurality of document names, identifiers indicating positions in the document, correction contents, and update dates are stored in association with each other, and a list of correction information is displayed at the time of re-creation to reflect the selected correction information. I try to create a document.
[0010]
Therefore, when a document is created by pasting and pasting it from a database at a specific position in the document format, the correction information is saved and the document is created by reflecting the correction information when the document is re-created. Thus, it is possible to eliminate the trouble of performing the same manual correction every time re-creation is performed.
[0011]
【Example】
Next, embodiments and operations of the present invention will be described sequentially in detail with reference to FIGS.
[0012]
FIG. 1 shows a system configuration diagram of the present invention.
In FIG. 1, a processing device 1 loads a program read from a recording medium (not shown) into a main memory and starts it, and performs various processes described below. Here, a pasting unit 2 and a reflecting unit 3 and correction information extraction means 4 and the like.
[0013]
The pasting means 2 creates a document by pasting the corresponding data read from the pasting information DB 6 at a predetermined position in the document format selected from the document format list read from the document format DB 5.
[0014]
Reflecting means 3 creates a document that reflects correction information for a document that is read from the document format DB 5 and pasted into the document format when the document is re-created.
[0015]
The correction information extraction means 4 compares the stored pasted original document with the corrected document, extracts the difference, and creates correction information.
The document format DB 5 is a database that stores a plurality of document formats provided with columns of data to be pasted, and stores a large number of document names, identifiers of column to be pasted in the document, and pasting contents as records. .
[0016]
The pasting information DB 6 is a database in which contents to be pasted in a document format are registered, and is registered with a document name, an identifier, and contents as records.
The correction information 7 is correction information created by extracting the difference between the original document in which data is pasted into the document format and the corrected document. The correction information 7 is a record of the document name, identifier, and correction data. Yes (see (e) of FIG. 4).
[0017]
The document 8 is a document created by pasting data into a document format and reflecting correction information as necessary.
Next, the operation of the configuration of FIG. 1 will be described in detail according to the order of the flowchart of FIG.
[0018]
FIG. 2 shows a flowchart for explaining the operation of the present invention.
In FIG. 2, a document creation instruction is input in S1.
In S2, it is determined whether it is recreated. This determines whether the document name designated in S1 is a re-created document that has already been created. If YES, the document re-creation process in S9 is performed. On the other hand, in the case of NO, since it is found that the document is created for the first time, the process proceeds to S3.
[0019]
S3 selects a document format. This is done by displaying a list of document formats registered in the document format DB 5 of FIG. 1 and selecting one, or selecting a document format number.
[0020]
In S4, the data acquired from the DB is pasted to a specific position set in the style. For example, the data 1 of the identifier 1 of the document 1 is extracted from the pasting information DB 6 and pasted at the position of the identifier 1 in the document in the document 1 of FIG.
[0021]
S5 preserve | saves sticking information. This saves the original document (including pasting information) in which all pasting data is read from the pasting information DB 6 and pasted at the pasting position in the document format selected in S4.
[0022]
In S6, correction processing by manual input is performed. In this method, a part of a document created by pasting pasted data into a document format is manually corrected.
S7 stores the correction information. In this method, difference data is extracted by comparing a document at the time of pasting with a document after manual correction, and this is stored as correction information.
[0023]
In step S8, the created document is saved.
Through the above S1 to S8, it is possible to paste the pasted data on the selected document format, create a document by performing manual correction, and save the correction information.
[0024]
Next, in S9 of FIG. 2, since it is determined that the document is re-created by YES in S2, the data acquired from the pasting information DB 6 is pasted to a specific position set in the document format. As a result, the pasted data acquired from the pasting information DB 6 is pasted to the pasting position of the selected document format, and the document before reflecting the correction information is created.
[0025]
S10 determines whether the difference is reflected. Whether or not to reflect the manually corrected correction information stored in S7 described above to the document pasted with the latest pasted data for the document created by pasting the pasted data into the document format in S9. Is determined. In the case of YES, since it has been found that the latest correction data that has been manually corrected after pasting the latest pasted data in the document format is reflected in S11, it is updated with the correction information by differential reflection processing in S11, and the previous manual correction is made. After updating with data, the process proceeds to S6. On the other hand, in the case of NO in S10, the process proceeds to S6 without reflecting the correction information. Then, as described above, correction processing by manual input is performed in S6, correction information is stored in S7, the document created in S8 is stored, and the process ends.
[0026]
With the above S1, S2 YES, S9 to S11, and S6 to S8, the correction information that has been manually corrected and saved when the document is re-created can be automatically reflected to create the document. It becomes possible.
[0027]
FIG. 3 shows an explanatory diagram (part 1) of the present invention. This is an example in which correction information is reflected at the time of document creation and document re-creation under the configuration of FIG. 1 according to the procedure of the flowchart of FIG.
[0028]
FIG. 3A shows a state in which the pasted data is pasted on the document 1 in the document format and the document is created. This is because the pasted data is acquired from the pasting information DB 6 for the document name “document 1” of the selected document format and pasted at the position of the corresponding identifier in the document 1 (here, pasted data “A”, “B” ”As shown).
[0029]
FIG. 3B shows how the contents of the original document 1 created by pasting are saved. Here, the data (A, C) is stored as shown below in association with the data pasted in the document 1 in association with the document name (document 1) and the identifier (identifier 1, 2).
[0030]
Document 1-identifier 1-A
Document 1-identifier 2-C
FIG. 3C shows a state where manual correction is performed. Here, the data “A” of the identifier 1 of the document 1 shown in the figure is manually corrected to “B”.
[0031]
FIG. 3D shows a state in which a difference is extracted and stored as correction information. Here, the content of the original document 1 to which the pasted data saved in FIG. 3B is pasted is compared with the content of the document 1 after manual correction to extract a difference (here, “document 1-identifier”). 1-B "), and is stored as correction information (correction information corrected for" identifier 1-B "for document 1) as shown.
[0032]
As described above, after the pasted data is pasted and stored in the selected document format, when the manual correction is performed, the latter difference can be extracted from the former and stored as correction information. Then, when the document is recreated with 2 in FIG. 2 described above, the difference can be automatically reflected by the procedure from S9 to S11, and it is not necessary to perform manual correction at the second and subsequent document recreation. .
[0033]
FIG. 4 shows an explanatory diagram (part 2) of the present invention. This shows a specific example of the order from FIG. 3A to FIG.
FIG. 4A shows an example of a document format. Here, as for the document format, four identifiers of the pasting data are provided in the document 1 as shown below.
[0034]
Document name Identifier document 1 AC
Document 1 BC
Document 1 AD
Document 1 BD
FIG. 4B shows a state after pasting the pasting data. This is illustrated at the position of the corresponding document 1 by reading out the data determined by the corresponding document-identifier registered from the pasting information DB 6 based on the document name and identifier in the document format of FIG. Is pasted like this.
[0035]
(C) of FIG. 4 shows the example which preserve | saved sticking information. This is an example in which the pasted data pasted at the position of the identifier of the document 1 in FIG. 4B is saved, and is saved as follows (note that the document name does not have to be saved). .
[0036]
Document name Identifier Data document 1 AC 0
Document 1 BC 1
Document 1 AD 2
Document 1 BD 3
FIG. 4D shows an example of manual correction. Here, a state after manually correcting the pasting data “3” in the column of the identifier BD to “10” is shown.
[0037]
FIG. 4E shows an example of correction information. This is because the document 1 after the manual correction in FIG. 4D is compared with the original document 1 stored in FIG. 4C, and the pasted data at the position of the identifier BD is obtained as difference data. Since it is found that the data has been corrected from “3” to “10”, the corrected data document 1 BD 10 is used as correction information.
Save.
[0038]
As described above, when pasting the pasted data into the selected document format and manually creating a document, the original document created by pasting the pasted data is compared with the revised document. The corrected correction information can be extracted and stored.
[0039]
FIG. 5 shows an explanatory diagram (part 3) of the present invention. This shows how the correction information stored in FIG. 4 is reflected when a document is re-created.
FIG. 5A shows a state in which the pasting data is pasted on the same document format 1 as FIG. This shows a state after the latest pasting data is pasted on the same document 1 as in FIGS. In this state, since the data in the pasting information DB 6 has been updated to the latest, the pasted data is different while being the same document 1 as shown in FIG.
[0040]
FIG. 5B shows an example of a document created by reflecting correction information. Here, the document 1 in FIG. 5A is the document 1 reflecting the correction information 7 in FIG. 4E previously created and stored in the same document 1, and is shown in FIG. 4E. The data of the identifier BD is corrected to “10”. still. If the correction information 7 is not reflected, a message asking whether to reflect the correction information is displayed, and if the document creator selects not to reflect, the correction information 7 cannot be reflected.
[0041]
As described above, when the document is re-created from the selected document format, it is not necessary to input the same manual correction every time the document is re-created by reflecting the correction information 7 stored previously. Document creation operation is simplified.
[0042]
FIG. 6 is an explanatory diagram (part 4) of the present invention.
FIG. 6A shows an example of a message box that displays a message as to whether the correction information is reflected in the document. This is a message for inquiring the document creator whether or not the correction information (difference data) should be reflected (updated) in the document in S10 of FIG. In this case, since there is only one correction information (immediate correction information), the document creator is inquired only about whether the correction information is reflected in the document.
[0043]
FIG. 6B shows an example of a message box that displays the history of the correction information 7 and displays a message prompting one selection. In this case, if a plurality of corrections have been made in the past, a history of the correction information (correction data and update date / time (correction date / time) history) is displayed. By pressing the OK button, the document creator is inquired with a message so that the selected correction information is reflected in the document. If none of the correction information is reflected in the document, the correction information is not reflected in the document by pressing the NG button.
[0044]
FIG. 7 shows an explanatory diagram (No. 5) of the present invention.
FIG. 7A schematically shows the screen of the document creation apparatus and the document format. Here, a word (screen of the document creation apparatus) and templates 1, 2, 3... (Document format) are provided as shown.
[0045]
FIG. 7B shows a state in which a plurality of templates 1, 2, 3 are arranged on the screen. Here, the templates 1, 2, and 3 are arranged as a plurality of document formats on the screen (on the document) as shown in the upper part of FIG. 7B. The pasting data (A) corresponding to the identifier of the form 1 is acquired from the pasting information DB 6 and pasted and displayed as shown in the lower part.
[0046]
FIG. 7C shows the document after manual correction. Here, a document in which data of the template 1 is manually corrected from A to A ′ is shown.
FIG. 7D shows how correction information is extracted and stored. Here, the document after manual correction in FIG. 7C (the document after pasting the pasting data on the templates 1, 2, and 3 and manually corrected), and before the manual correction in FIG. 7B. A document (an original document in which pasted data is pasted on templates 1, 2, and 3) is compared, and correction information (difference data) of the document after manual correction is extracted and stored. Here, for example: Document 1-Template 1-Identifier 1-A '
Extract and save the correction information.
[0047]
(E) of FIG. 7 shows a state in which the pasting data A of the template 1 in the allocation information DB 6 is updated to the latest data B. Here, the contents of the pasting information DB 6 are always updated to the latest from other systems.
[0048]
FIG. 7F shows how the document 1 is recreated. Here, templates 1, 2, and 3 are arranged on the document 1 at the top, and the latest data B is acquired from the paste information DB 6 and pasted at the position of the identifier 1 of the template 1 at the bottom.
[0049]
FIG. 7G shows a state in which manual correction is reflected based on the correction information. Here, the data B of the template 1 in FIG. 7F is automatically corrected to A ′ of the correction information 7.
[0050]
As described above, the manual correction made at the time of creating the document 1 is stored as the correction information 7, the document 1 to which the latest data is pasted at the time of re-creation is created, and then the previous manual is added to the document 1 with the correction information 7. By automatically reflecting the correction, it is possible to quickly create a document without the troublesome work of repeating the same manual correction when the document is re-created.
[0051]
【The invention's effect】
As described above, according to the present invention, when a document is created by pasting it from a database and pasting it at a specific position in the document format, the correction information is saved and corrected when the document is re-created. Since the document is created by reflecting the information, the trouble of performing the same manual correction every time the document is re-created can be eliminated, and the document pasted with the latest data can be quickly created.
[Brief description of the drawings]
FIG. 1 is a system configuration diagram of the present invention.
FIG. 2 is a flowchart explaining the operation of the present invention.
FIG. 3 is an explanatory diagram (part 1) of the present invention.
FIG. 4 is an explanatory diagram (part 2) of the present invention.
FIG. 5 is an explanatory diagram (part 3) of the present invention.
FIG. 6 is an explanatory diagram (part 4) of the present invention.
FIG. 7 is an explanatory diagram (part 5) of the present invention.
[Explanation of symbols]
1: Processing device 2: Pasting means 3: Reflecting means 4: Correction information extracting means 5: Document format DB
6: Paste information DB
7: Correction information 8: Document

Claims (4)

A document creation system for creating a document by pasting data into a document format,
A pasting information DB having a data item and a value pasted to the data item in association with each other;
A pasting unit that creates a document by pasting a value with reference to the pasting information DB in a data item of a document format;
Storage means for storing the document created by the pasting means ;
A correction information extraction unit that compares the document stored by the storage unit with a document changed by a user, associates the changed data item with the changed value, and stores it as correction information;
A document creating system, comprising: a reflecting unit that changes a value pasted by the pasting unit to a value changed with reference to the correction information when the document is re-created. The correction information extraction means stores a plurality of versions of correction information in which the changed data item, the changed value, and the changed date and time are associated,
2. The reflecting unit according to claim 1, wherein when the document is re-created, the correction information of the plurality of versions is displayed and selected by the user, and changed to the changed value of the version selected by the user. Document creation system.   The document creation system according to claim 1 or 2, wherein the modification information extraction unit stores the modified data item, the modified value, and the document name in association with each other as modification information. A computer that can access a paste information DB having a data item and a value to be pasted to the data item,
A pasting unit that creates a document by pasting a value with reference to the pasting information DB in a data item of a document format;
Storage means for storing the document created by the pasting means ;
A correction information extraction unit that compares the document stored by the storage unit with a document changed by a user, associates the changed data item with the changed value, and stores it as correction information;
A computer-readable recording medium on which a program for causing a value pasted by the pasting unit to function as a reflecting unit for changing to a value changed with reference to the correction information when a document is re-created.

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