JP2004030471A - Business processing system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a business processing system to effectively process business such as taking or placing an order and accounting. <P>SOLUTION: The business processing system comprises a database 14 and a plurality of business terminals 11-13 installed in each company. In response to an operation of the business terminals 11-13, the DB 14 registers first work contents such as taking an order and registers second work contents such as processing of placing an order subsequent to processing of the order taking, thereby processing two continuous work contents by one-time registration processing. As for a transaction with an overseas affiliated company, when the business terminals 11-13 book sales of one company, the DB 14 registers them and also registers a sum of money owing in the same amount to the other company making the transaction, thereby preventing inconsistency in processing between the two companies. <P>COPYRIGHT: (C)2004,JPO

Description

[0001]
TECHNICAL FIELD OF THE INVENTION
The present invention relates to a system that can streamline business processes such as receiving / ordering, accounting, and the like.
[0002]
[Prior art]
Processing such as order receiving / ordering is processing that requires many documents. For this reason, work efficiency was low, and digitization was difficult.
[0003]
[Problems to be solved by the invention]
The present invention has been made in view of the above circumstances, and has as its object to improve the efficiency of business processing.
[0004]
[Means for Solving the Problems]
In order to achieve the above object, a business processing system according to a first aspect of the present invention includes:
A database for storing business information,
Business processing terminals installed in each business entity,
In response to the operation of the business processing terminal, the content of the first business is registered in the database and the content of the second business following the first business is stored in the database in accordance with the content of the first business. Registration means for registering,
And that the content of two consecutive jobs can be processed by one registration process.
[0005]
For example, the first business is an order receiving business, the second business is an order receiving business, and the registration unit includes a processing unit that automatically executes an order processing according to the contents of the order.
[0006]
For example, the first business is a warehousing business, the second business is a delivery business and inventory management, and the registration means automatically instructs a delivery business according to the warehousing content, and stores the inventory information. Is automatically updated.
[0007]
In order to achieve the above object, a business processing system according to a second aspect of the present invention includes:
A database for storing business information of a plurality of entities;
Business processing terminals installed in each business entity,
In response to the operation of the business processing terminal, for the transaction between the first and second business entities, the contents of the business of the first business entity are registered in the database and the business contents of the registered first business entity Processing means for registering the contents of the business of the second entity corresponding to
And that the content of the business of the two entities that are parties to the transaction can be registered in one registration process.
[0008]
For example, the processing means registers the sales of the first business entity to the second business entity in the database, registers the same amount of accounts payable to the second business entity, and executes the transaction in one registration process. Can register the contents of the business of the two entities that are parties to the business.
[0009]
In order to achieve the above object, a business processing system according to a third aspect of the present invention includes:
A database for storing business information,
Business processing terminals installed in each business entity,
Registration means for registering business information with the system date in the database in response to the operation of the business processing terminal;
A business processing unit that sets a business processing date when performing a certain process for the business information registered in the database, and enables the certain process only when the business processing date satisfies a certain condition. When,
It is characterized by having.
[0010]
According to this configuration, for example, the registration of business information can be performed sequentially regardless of the date. On the other hand, for certain processes such as the closing process, only when the business date satisfies certain conditions (last month Can be processed in the next month).
[0011]
A program for causing a computer to execute the above method, or for causing the computer to operate as the system may be stored in a recording medium and distributed, or may be distributed via a transmission medium.
[0012]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, a management work support system according to an embodiment of the present invention will be described with reference to the drawings.
[0013]
As shown in FIG. 1, the management work support system of this embodiment includes an internal system (intranet) 1 constructed as a common system between affiliated companies, and an external system 2 connected to the internal system 1. .
The internal system 1 is configured as a common system of a plurality of related companies called a parent company, a subsidiary, etc., and has a network 17 such as a LAN, business terminals 11 to 13 of each company arranged on the network 17, a DB ( Database 14, a mail server 15, and an Internet gateway (IGW) 16 for connecting the internal system 1 to an external system. In FIG. 1, for ease of understanding, A to C are illustrated as related companies, and one business terminal in each company is illustrated.
[0014]
The business terminals 11 to 13 of the companies A to C are terminals (workstations, personal computers, form terminals, and the like) for executing various processes necessary for business, and in this embodiment, particularly, The registration / ordering information and accounting information from the company are registered in the DB 14.
[0015]
The DB 14 is a database that is used in common by the companies A to C and registers various items input from the business terminals 11 to 13. As shown in FIG. An information DB 102, a receiving / ordering information DB 103, a stock information DB 104, a product information DB 105, and a customer information DB 106 are provided.
[0016]
The DB server 101 receives a request from another terminal and performs processing such as searching and updating the DB.
[0017]
The user information DB 102 is a DB for registering information of users who use the DB 14, and as shown in FIG. 3, personal IDs (identification information), passwords, names, departments, and employees of employees of the related companies A to C. Stores offices, contact information, security information, etc. Here, the password is a password required when accessing the DB 14. The security information defines the range of information (security level) that the employee can access. For example, a general employee is authorized to access information related to his / her job in his / her company, and each company's officers are authorized to access information related to his / her business unit. Are authorized to access all information.
[0018]
The receiving / ordering information DB 103 is a DB for registering order receiving information and ordering information. As shown in FIG. 4, information such as order number, order date, order receiving party, ordered product, quantity, order number, order quantity, etc. Register the table that stores. This table is also prepared for each of the companies A to C.
[0019]
The stock information DB 104 is a DB for registering product stocks of companies A to C. As shown in FIG. 5, a table for storing information on products, reserved stock quantity, free stock quantity, order backlog, and order backlog is registered. I do. This table is also prepared for each of the companies A to C. Here, the reserved stock quantity means the stock determined by the delivery destination, and the order number and the quantity are stored in association with each other. The free stock quantity means stock for which the delivery destination is undecided, and the quantity is stored. The order backlog refers to an order that has not been delivered to the customer, and stores the quantity thereof. The remaining order means an order in which the merchandise has not been received from the supplier, and the quantity thereof is stored.
[0020]
The product information DB 105 is a DB for registering information on products handled by companies A to C, and as shown in FIG. 6, a table storing information such as a product code, a product name, characteristics, a price, a manufacturer, and the like. Register
[0021]
The customer information DB 106 is a DB for registering information on customers of companies A to C. As shown in FIG. 7, the customer information DB 106 is prepared for each of companies A to C, and has a customer code, a customer name, a person in charge, Register a table for storing information such as contact information.
[0022]
The accounting information DB 107 is a DB for registering accounting and accounting information of each of the companies A to C, and is prepared for each of the companies A to C.
[0023]
The mail server 15 shown in FIG. 1 temporarily receives outgoing e-mails from the business terminals 11 to 13 and transfers them to the destination mail server, and also receives e-mails addressed to mail addresses managed by the mail server 15. And store it in the mailbox for each address. The business terminals 11 to 13 can download and refer to the electronic mail stored in the mailbox.
[0024]
The external system 2 shown in FIG. 1 includes an Internet 21 connected to the internal system 1 via an IGW (Internet Gateway) 16 and various terminals 22 connected to the Internet 21 via an ISP (Internet Service Provider) or the like. Consists of In FIG. 1, as an example of the terminal 22, a business terminal 22 of another company that has a transaction with the companies A to C is illustrated.
[0025]
The employees of the companies A to C operate their own business terminals 11 to 13 and access the DB 14 to process their own business. The operations and processes that can be executed by using this system will be described below separately for receiving / ordering operations, receiving / delivery operations, and inventory management operations.
[0026]
(Order and ordering)
The person in charge of ordering / ordering of companies A to C accepts an order for a product (e.g., order) by e-mail, telephone, mail, or the like, and registers the order in the order / order information DB 103 using its own business terminal. .
For example, suppose that a company A has received an order for three products EP224 from a company D outside the group.
[0027]
In this case, the person in charge of the ordering business of company A operates the business terminal 11 of the company and registers the contents of the order in the order / order information DB 103. However, information on other companies (company B and company C) is also registered in the receiving / ordering information DB 103, and it is necessary to hide such information from this person in charge. Therefore, when accessing the DB 14, first, the authentication screen shown in FIG. 8 is displayed.
[0028]
The person in charge inputs his / her personal ID and password on this screen, and clicks a "send" button. In response to this operation, the business terminal 11 transmits the input user ID and password together with the access request to the DB server 101.
[0029]
The DB server 101 receives the information, determines whether the user ID and the password are registered in the user information DB 102, and if registered, the security information of the user, that is, the range of information Is accessible.
[0030]
Subsequently, the person in charge starts up, for example, a menu screen as shown in FIG. 9 and selects “registration of ordering information”. In response to this operation, the company A business terminal 11 displays an input screen shown in FIG. Here, the user inputs the order destination, the order product, the quantity, and the order date (the system date is default), and clicks the “register” button.
[0031]
In response to the button operation, the business terminal 11 transmits the input information to the DB server 101 together with a registration request. In response to the request, the DB server 101 starts the processing shown in FIG. 10, and first searches the customer information DB 106 to determine the person in charge of the order and the contact person (step S11).
[0032]
Next, the DB server 101 creates and sends an e-mail for confirming the contents of the order according to a standard format to the person in charge of the search (step S12). In this example, Mr. Kizawa, the person in charge of the order receiving company D, and his e-mail address are obtained from the customer information DB 106, and an e-mail indicating that three product EPs 224 have been received is created and transmitted.
[0033]
Next, the stock information DB 104 is checked, and the free stock quantity of the ordered product (stock for which the delivery destination is not determined) is compared with the ordered quantity (step S13). If the ordered quantity is larger (step S13, YES) An e-mail for accessing the product information DB 105 to determine the supply source (eg, maker or sales company) of the ordered product and its contact information (step S14), and to order “the number of orders—the number of free stocks” Is created in accordance with a standard format and transmitted to a contact (step S15).
[0034]
For example, in the stock information DB 104 of FIG. 5, the number of free stocks of the product EP224 of Company A is 2, and the number of orders is 3. According to the product information DB 105 in FIG. 6, the manufacturer of the product EP224 is Company B. Therefore, in this case, an e-mail for ordering one product EP224 is created and transmitted to the manufacturer B.
[0035]
The DB server 101 further assigns a new order number and registers the order information in the receiving / ordering information DB 103. If an order is placed, the DB server 101 assigns a new order number and receives / orders the ordering information. The information is registered in the information DB 103 (step S16).
[0036]
Further, the DB server 101 updates the stock information DB 104. Specifically, first, a pair of the order number and (the number of orders minus the number of orders) is additionally registered in the reserved stock number of the ordered product. Next, the free stock quantity is updated to [original free stock quantity- (order quantity-order quantity)]. Furthermore, the order backlog is updated to (original order backlog + new order number). Further, the remaining order is updated to (original remaining order + new order number).
[0037]
For example, in the above example, as illustrated in the first row of the table of the company A in FIG. 4, the new order number “0108001” and the new order number “0108003” are numbered, and the order date “01/08” / 01 ”, the order receiving party“ Company D ”, the ordered product“ EP224 ”, and the order quantity“ 1 ”are registered. Further, a pair of the order number “0108001” and the number of orders 3 is additionally registered in the column of the reserved inventory number of the product “EP224” in the inventory information DB 104, the number of free inventory is set to 0, the order backlog is set to 27, and the order backlog is set. Is set to 18.
[0038]
Subsequently, the DB server 101 generates a screen as shown in FIG. 12 that displays the contents registered in the order information DB 103 and the contents of the updated inventory information DB 104, transmits the screen to the business terminal 11, and displays the screen ( Step S18). The person in charge of ordering / ordering can check the stock status and order status from the displayed contents. Prior to the registration process, the items registered in the order information DB 103 and the updated contents of the inventory information DB 104 are displayed on the screen of the business terminal 11 and the person in charge of the registration approves or corrects the contents. A registration process may be performed.
In this manner, registration of order information, registration of order information, automatic transmission of an order confirmation mail, and order can be performed by one registration process.
[0039]
On the other hand, when it is determined in step S13 that the number of orders is equal to or less than the number of free inventory (step S13; NO), the free inventory is allocated to the current order s (step S19), and thereafter, the process proceeds to step S16. . In this case, among the items registered in the order information DB 103 in step S16, the order number is a predetermined number indicating no order, and the number of orders is 0.
[0040]
(Purchasing / receiving processing)
When the goods are received from the supplier, the receiving person performs a purchasing operation using his / her own business terminal.
After performing the above-described authentication processing, the clerk selects the warehousing information registration processing on the business selection screen shown in FIG. 9 and displays the warehousing information input screen shown in FIG. Enter information such as order number (if any), product name, quantity, receipt date, and click the "Register" button.
In response to this operation, the business terminal starts the processing shown in FIG. 14, and first determines whether an order number exists (step S21).
If the order number exists (step S21, YES), information such as the order number, the order receiver, the person in charge of the order receiver, and the contact address corresponding to the order number is searched (step S22).
[0041]
Further, it is determined whether or not the number of warehouses is equal to or more than the number of orders (step S23). If the number of received goods is equal to or more than the number of ordered goods (step S23; YES), the delivery person is designated with the product name, the order-receiving (delivery destination) person in charge, and the contact information to confirm that the goods are ready. Is instructed (step S24). In response to this notification, the delivery person delivers the goods received this time and the reserved stock (if any) to the order receiver.
Subsequently, the current order quantity is added to the quantity corresponding to the corresponding order number in the column of the reserved stock quantity of the goods received this time in the stock information DB 104, and the (stock quantity-order quantity) is added to the free stock quantity. Then, the number of orders is subtracted from the number of remaining orders (step S25).
[0042]
After that, the storage contents and the updated contents of the inventory information DB 104 are displayed on the business terminal 11, and the process is terminated (step S26).
[0043]
On the other hand, if the number of received goods is smaller than the number of ordered goods (step S23; YES), the number of received goods is added to the quantity corresponding to the corresponding order number in the column of the reserved stock number of the goods received this time in the stock information DB 104. Then, the number of warehouses is subtracted from the number of remaining orders (step S25).
[0044]
If it is determined in step S23 that the order number does not exist, the number of free stocks is added to the number of free stocks in the stock information DB 104 in step S25.
[0045]
(Delivery information registration)
The delivery person performs delivery processing in response to the instruction in step S24 of FIG. 14, and when the delivery processing is completed, updates the stock information DB 104 and deletes the delivered goods from the stock state.
[0046]
(Registration, confirmation and correction of accounting information)
The accounting staff of each company can use the own business terminals 11 to 13 to register accounting information in the accounting information B107. However, various information of a plurality of companies is registered in the accounting information DB 107 as described above. Thus, the DB server 101 requests input of personal information on the authentication screen, and when authentication is established, determines the security information and permits only access to the accounting information permitted by the security information.
[0047]
(Confirmation and correction of registration information)
Each person in charge can use his / her own business terminals 11 to 13 to appropriately refer to, check, and correct information registered in the DB 14. However, various information of a plurality of companies is registered in the DB 14 as described above. Therefore, the DB server 101 requests input of personal information on the authentication screen, and when authentication is established, determines the security information and permits only access to information permitted by the security information.
[0048]
By using the system having the above configuration, order information can be registered at the same time as the order information is registered, and the efficiency of the input process can be improved.
In addition, it is possible to serve as both an input for the storage process and an input for the delivery process, and the efficiency of the input process can be improved.
Further, information is disclosed only to those having a legitimate authority, and leakage of confidential information can be prevented.
[0049]
(Second embodiment)
In the above-described embodiment, a system capable of improving the efficiency of information registration processing has been described. However, the present invention is not limited to the above-described embodiment.
For example, processing such as settlement can be performed quickly and accurately.
Hereinafter, a system capable of performing the connection processing accurately and quickly will be described.
[0050]
To facilitate understanding, it is assumed that Company A, which is the head office, receives an order for a product from Company C, an overseas subsidiary, and Company A sells the product to Company C. I will explain.
[0051]
Upon receiving an order for a product from Company C, the person in charge of ordering / ordering of Company A also performs order processing at the time of registering the order information in order information DB 103 in the same manner as in the first embodiment.
[0052]
Next, when goods are received and Company A sends the goods to Company C, Company A records the sales to Company C. However, because company C is overseas, it takes time to transport the goods, and until the goods arrive at company C, the order will be backlogged at company C, causing inconsistencies in the accounting process between company A and company C. May occur.
In order to prevent such a situation, in this embodiment, when one of the items is registered in the DB 14 with respect to the transaction with the overseas affiliated company, the corresponding item is also registered in the DB 14 with the other. I do.
[0053]
Specifically, as shown in FIG. 15A, for example, when Company A records sales to Company C which is an overseas subsidiary, as shown in FIG. And accounts payable shall be recorded at the same time.
[0054]
To execute such processing, as shown in FIG. 16, when the person in charge inputs data from his / her own terminal (step S31), the DB server 101 determines whether or not the business partner is an overseas company. Is determined from the customer information DB 106 (step S32).
If the business partner is overseas, it is determined whether or not the simultaneous registration has been contracted in advance (step S33). If the business partner has been contracted, the corresponding transaction is stored in the corresponding table in DB14 for the business partner company. Registration is performed as shown in FIG. 15 (step S34).
[0055]
On the other hand, if it is determined in step S32 that the business partner is not overseas, or if it is determined in step S33 that there is no prior contract, the processing is not performed on the DB of the business partner, and the processing is performed. To end.
[0056]
By adopting such a configuration, it is possible to automatically generate bonds and debts between affiliated companies, and it is possible to post items at one company and at another company without time lag.
Although the description has been given of the case of a transaction with an overseas subsidiary as an example, the company to be processed is arbitrary, and such a process may be performed between independent domestic companies.
[0057]
Further, the transaction value at the time of overseas transaction may be performed in the local currency with reference to a separately prepared exchange conversion table, for example.
Further, each time one company registers a transaction, an inquiry may be made to the partner company by e-mail or the like, and the registration process may be performed only when the answer is registration OK.
[0058]
(Third embodiment)
In processing on a book, there is a system that can perform input processing for input data for a certain period of time and then input data after the input data has been processed. In such a system, work time is restricted, and work efficiency is reduced.
Therefore, a system that can solve such a problem will be described.
In this embodiment, as shown in the book of FIG. 17, two dates, a registration date and a closing date, are introduced. The registration date is a date on which individual data is registered, and is a date on the system. The closing date is a date on which the closing process is performed, and is a date on the system.
[0059]
In this system, data can be arbitrarily registered, and the processing date is registered in the DB 14 as a registration processing date, as shown in FIG.
On the other hand, as for the closing process, when the closing is designated, the system starts the process shown in the flowchart of FIG. 18, and first, it is determined whether or not the previous closing process has been completed (step S41). If the previous closing is completed (step S41; YES), the currently specified closing process is executed (step S42).
On the other hand, if it is determined that the previous closing process has not been completed (step S41; NO), a display indicating that the previous closing should be completed first is combined and displayed (step S43). The process ends.
[0060]
According to this system, business processing can proceed without restrictions on dates, and work efficiency increases.
[0061]
Note that the type of processing is not limited to the registration processing and the closing processing, and is arbitrary. For processing such as data registration, the system date is registered with the date, and for specific business processing, the business processing date is set. May be able to be processed when a certain date condition is satisfied. For example, data may be input every day, and processing such as data correction may be permitted if that day is later than the data input date.
[0062]
The present invention is not limited to the above embodiment, and various modifications and applications are possible. For example, a program for causing a computer to function as the business terminal or the DB server described above may be stored and distributed on a recording medium, and the program may be installed on the computer and used.
[0063]
In addition, it is also possible to superimpose a program on a carrier wave and distribute it via a communication network. For example, the program may be posted on a bulletin board (BBS) of a communication network and distributed via the network.
Then, by starting this program and executing it under the control of the OS in the same manner as other application programs, the above-described processing can be executed.
[0064]
【The invention's effect】
As described above, according to the present invention, business processing can be made more efficient.
[Brief description of the drawings]
FIG. 1 is a diagram showing a configuration of a business processing system according to an embodiment of the present invention.
FIG. 2 is a diagram showing an example of a configuration of a DB (database) shown in FIG.
FIG. 3 is a diagram showing an example of a table stored in a user information DB shown in FIG. 2;
FIG. 4 is a diagram showing an example of a table stored in a receiving / ordering information DB shown in FIG. 2;
FIG. 5 is a diagram illustrating an example of a table stored in a stock information DB illustrated in FIG. 2;
FIG. 6 is a diagram illustrating an example of a table stored in a product information DB illustrated in FIG. 2;
FIG. 7 is a diagram illustrating an example of a table stored in a customer information DB illustrated in FIG. 2;
FIG. 8 is a diagram illustrating an example of an authentication screen.
FIG. 9 is a diagram illustrating an example of a processing task selection screen.
FIG. 10 is a flowchart illustrating an order information registration process.
FIG. 11 is a diagram showing an example of an order information registration screen.
FIG. 12 is a diagram illustrating an example of a registration information confirmation screen.
FIG. 13 is a diagram illustrating an example of a storage information registration screen.
FIG. 14 is a flowchart for explaining a warehousing information registration process.
FIG. 15 is a diagram illustrating an example of a form for explaining the operation of the system according to the second embodiment of the present invention.
FIG. 16 is a flowchart for explaining the operation of the system according to the second embodiment of the present invention.
FIG. 17 is a diagram illustrating an example of a form for explaining the operation of the system according to the third embodiment of the present invention.
FIG. 18 is a flowchart for explaining an operation of the system according to the third embodiment of the present invention.
[Explanation of symbols]
1 internal system 11-13 business terminal 14 database 15 mail server

Claims (6)

A database for storing business information,
Business processing terminals installed in each business entity,
In response to the operation of the business processing terminal, the content of the first business is registered in the database and the content of the second business following the first business is stored in the database in accordance with the content of the first business. Registration means for registering,
A business processing system comprising: a single registration process capable of processing two consecutive business contents; The first business is an order receiving business,
The second business is an ordering business,
The registration unit includes a processing unit that automatically performs an order process according to the contents of an order.
The business processing system according to claim 1, wherein: The first operation is a receiving operation,
The second business is a delivery business and inventory management,
The registering means includes a processing means for automatically instructing a delivery operation and automatically updating stock information in accordance with the contents of storage,
The business processing system according to claim 1, wherein: A database for storing business information of a plurality of entities;
Business processing terminals installed in each business entity,
In response to the operation of the business processing terminal, for the transaction between the first and second business entities, the contents of the business of the first business entity are registered in the database and the business contents of the registered first business entity Processing means for registering the contents of the business of the second entity corresponding to
A business processing system, characterized in that it is possible to register the contents of business of two business entities that are parties to a transaction in one registration process. The processing means registers, in the database, sales of the first business entity to the second business entity, and registers the same amount payable to the second business entity;
5. The business processing system according to claim 4, wherein the contents of the business of two business entities that are parties to the transaction can be registered in one registration process. A database for storing business information,
Business processing terminals installed in each business entity,
Registration means for registering business information with the system date in the database in response to the operation of the business processing terminal;
A business processing unit that sets a business processing date when performing a certain process for the business information registered in the database, and enables the certain process only when the business processing date satisfies a certain condition. When,
A business processing system comprising:

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