JP2002032388A - Document organization method, document selection method, document management device, document processing management system, and recording medium - Google Patents

Abstract

(57) [Summary] [PROBLEMS] To enable the general use status of a document group managed by a document management device to be grasped. SOLUTION: In a document management device 110, an operation history of a document by a document operation device 130 is stored in an operation history information storage unit 115, and a systematization processing unit 116 organizes a document group based on the information of the operation history. . By displaying this systematic information as an image on the display device 132 of the document operation device 130, the user can easily grasp the overall usage status of the document group. The operation history information is composed of a plurality of items, and can be structured into a document using information of one item or a plurality of items.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an apparatus or system for managing and manipulating a large number of documents, and more particularly to a technique for organizing a group of documents by focusing on the operation history of the documents.

[0002]

2. Description of the Related Art In a device or a system for managing a large number of documents, the documents are generally managed on a file system having a hierarchical structure. FIG. 22 shows an example of such a hierarchical structure. In this example, the document group is divided into academic societies (the "artificial intelligence society" and the "information processing societies"), and further managed by year.

[0003] However, such a hierarchical structure is not always optimal. For example, if it is desired to browse all the papers of the 1995 fiscal year, it would be desirable to manage the documents in a hierarchical structure as shown in FIG. 23 because the papers of the 1995 fiscal year can be intuitively grasped. In this case, in the hierarchical structure of FIG. 22, it is necessary to refer to the document of "1995" for each of the "artificial intelligence society" and the "information processing society".

Therefore, a technique for dynamically changing a hierarchical structure by changing the order of the hierarchical structure (Japanese Patent Laid-Open No. 2000-2000)
-90105) or a technique that allows individual documents themselves to hold information on the hierarchical structure of the file system as attributes, and flexibly responds to changes in the hierarchical structure (Japanese Patent Laid-Open No. 2000-89).
988) has been proposed.

[0005] Some commercially available document management systems have a function of storing the time of use of a document and the name of the user, and searching for the document using the time of use and the name of the user as search conditions. . Many application software such as editors and word processors for creating and editing documents have a function of displaying a list of documents operated in the past up to a certain number and selecting a document on the list.

[0006]

In an apparatus or a system that handles a large number of documents, there is a case where it is desired to grasp the general use situation of a group of documents. For example, you may want to know "when and which document was used", "who used which document", "what operation was performed on which document", etc. . It is clear that such requirements cannot be sufficiently satisfied by the above-mentioned prior art.

Accordingly, a main object of the present invention is to provide a means for easily grasping the overall use status of a stored document group. It is another object of the present invention to provide means for enabling the use status of a stored document group to be grasped from various viewpoints. Another object of the present invention is to provide a means capable of expressing the usage status of a stored document group by various hierarchical structures.
Another object of the present invention is to provide means for easily selecting a specific document from a group of stored documents based on the operation history of the document.

[0008]

The invention according to claims 1 to 16 relates to a method for organizing documents so that the general use status of a stored document group can be grasped. It is.

A feature of the invention described in claim 1 is that, according to an operation on each document in the document group stored in the document storage means, operation history information on each document in the document group is created and stored. A first step, a second step of classifying the documents in the document group based on the operation history based on the operation history information, and generating systematic information representing the classification result, and outputting the systematic information as an image And a third step.

According to a second aspect of the present invention, in the document systemizing method according to the first aspect of the present invention, the operation history information includes information on an operation time of the document,
The step is to classify the documents in the document group according to the operation period.

According to a third aspect of the present invention, in the document systemizing method according to the first aspect of the present invention, the operation history information includes information on an operation time of a document, and
The step is to classify the documents in the document group according to operation time zones.

According to a fourth aspect of the present invention, in the document systemizing method according to the first aspect of the present invention, the operation history information includes information on an operator of the document, and the second step includes the step of setting the document group. This is to classify the documents inside by the operator.

According to a fifth aspect of the present invention, in the document organizing method according to the first aspect of the present invention, the operation history information includes information on the contents of a document operation, and
The step is to classify the documents in the document group according to the operation content.

According to a sixth aspect of the present invention, in the document systemizing method according to the first aspect of the present invention, the operation history information includes information on a plurality of items relating to a document operation, and the second step includes performing the operation. This is to classify the documents in the document group using the information of the designated item of the history information.

According to a seventh aspect of the present invention, in the document organizing method according to the sixth aspect, the second step uses the information of a plurality of items specified in the operation history information to form the document. This is to classify documents in a group hierarchically.

According to an eighth aspect of the present invention, in the document organizing method according to the sixth aspect, the second step includes the step of specifying information of a plurality of items specified in the operation history information in a specified order. To classify the documents in the document group hierarchically.

The features of the invention described in claim 9 are as follows.
9. The document systemizing method according to claim 7 or 8, wherein the operation history information includes information relating to the operation time of the document, and the second step includes transmitting the information relating to the operation time in the operation history information in the document group. It is used to classify documents.

According to a tenth aspect of the present invention, in the document systemizing method according to the sixth, seventh or eighth aspect, the operation history information includes information on an operator of the document, and the second step includes the step of: The information on the operator in the operation history information is used for classifying the documents in the document group.

A feature of the invention described in claim 11 is that, in the document systemizing method according to the invention described in claim 6, 7, or 8, the operation history information includes information relating to the contents of operation of the document, and the second step is performed. The information related to the operation content in the operation history information is used for classifying the documents in the document group.

A feature of the invention described in claim 12 is that of claim 7
Or, in the document organizing method according to the invention, the operation history information includes information on an operator and an operation time of the document, and the second step includes the step of transmitting information on the operator and the operation time in the operation history information. It is used for classifying documents in the document group.

According to a thirteenth aspect of the present invention, in the document systemizing method according to the seventh or eighth aspect, the operation history information includes information on an operator and an operation content of the document, and the second step is performed. The information on the operator and the operation content in the operation history information is used for classifying documents in the document group.

The feature of the invention described in claim 14 is that of claim 7
Or, in the document systemizing method according to the invention described in 8 above, the operation history information includes information relating to the operation content and operation time of the document, and the second step includes the step of storing information relating to the operation content and operation time in the operation history information. It is used for classifying documents in the document group.

The feature of the invention described in claim 15 is the feature of claim 7.
In the document systemizing method according to the invention described in Item 8, the operation history information includes information on the operation content of the document, the operator, and the operation time, and the second step includes the operation content in the operation history information, And information on the operation time is used for classifying the documents in the document group.

The feature of the invention described in claim 16 is that of claim 6
In the document systemizing method according to the described invention, the second step obtains an operation frequency of each document in the document group based on the operation history information, and the obtained operation frequency information is also a document in the document group. It is used for classification.

The invention according to claim 18 relates to a document selecting method, and its features are displayed by the third step of the document organizing method according to any one of claims 1 to 16. And specifying the specified document from the stored document group by using information for specifying the specified document included in the systematic information.

The invention according to claims 19 to 43 relates to a document management apparatus for managing a document group stored in the document storage means, and has the following features.

[0027] A feature of the invention according to claim 19 is that the first means creates operation history information on each document in the document group in response to an operation on each document in the document group, and the first means Second to save created operation history information
Means, and third means for classifying documents in the document group based on the operation history based on the operation history information stored in the second means, and generating systematic information representing the classification result. is there. According to a twentieth aspect of the present invention, in the document management apparatus according to the nineteenth aspect, the operation history information includes information on an operation time of a document, and the third means operates a document in the document group. It is to classify by period.

The feature of the invention described in claim 21 is the feature of claim 1
9. The document management apparatus according to claim 9, wherein the operation history information includes information on an operation time of the document, and the third means classifies the documents in the document group according to an operation time zone.

The feature of the invention described in claim 22 is the feature of claim 1
9. The document management apparatus according to claim 9, wherein the operation history information includes information about a document operator.
The means is for classifying the documents in the document group by an operator.

The feature of the invention described in claim 23 is that of claim 1
In the document management apparatus according to the ninth aspect, the operation history information includes information on the operation content of the document, and the third means classifies the documents in the document group according to the operation content.

The feature of the invention described in claim 24 is the feature of claim 1
9. The document management apparatus according to claim 9, wherein the operation history information includes information on a plurality of items related to the operation of the document, and the third unit uses the information on the specified item in the operation history information to execute the document operation. Classifying documents in a group.

The feature of the invention described in claim 25 is the feature of claim 2
5. The document management apparatus according to claim 4, wherein the third means classifies the documents in the document group hierarchically using information of a plurality of items specified in the operation history information.

The feature of the invention described in claim 26 is that of claim 2
4. The document management apparatus according to claim 4, wherein the third means hierarchically classifies the documents in the document group using information of a plurality of items specified in the operation history information in a specified order. is there.

The feature of the invention described in claim 27 is the feature of claim 2
27. The document management device according to claim 4, 25, or 26, wherein the operation history information includes information on an operation time of the document, and the third means stores information on the operation time in the operation history information in the document group. It is used to classify documents.

The feature of the invention described in claim 28 is the feature of claim 2
27. The document management device according to claim 4, 25, or 26, wherein the operation history information includes information on an operator of the document, and the third means stores information on the operator in the operation history information in the document group. It is used to classify documents.

The feature of the present invention described in claim 29 is the feature of claim 2
27. The document management device according to claim 4, 25, or 26, wherein the operation history information includes information on the operation content of the document, and the third means stores the information on the operation content in the operation history information in the document group. It is used to classify documents.

The feature of the invention described in claim 30 is the feature of claim 2
27. The document management device according to claim 5 or 26, wherein the operation history information includes information on an operator and an operation time of the document, and the third unit stores information on the operator and the operation time in the operation history information. It is used for classifying documents in the document group.

The feature of the invention described in claim 31 is the feature of claim 2
27. The document management device according to claim 5 or 26, wherein the operation history information includes information about an operator and an operation content of the document, and the third means stores information about the operator and the operation content in the operation history information. It is used for classifying documents in the document group.

The feature of the invention described in claim 32 is the feature of claim 2
27. The document management device according to claim 5 or 26, wherein the operation history information includes information on the operation content and operation time of the document, and the third means stores the information on the operation content and operation time in the operation history information. It is used for classifying documents in the document group.

The feature of the invention described in claim 33 is the feature of claim 2
27. The document management apparatus according to claim 5 or 26, wherein the operation history information includes information on an operation content of a document, an operator, and an operation time, and the third means includes an operation content in the operation history information, And information on the operation time is used for classifying the documents in the document group.

The feature of the invention described in claim 34 is that of claim 2
27. The document management apparatus according to claim 4, 25 or 26, wherein the third means obtains an operation frequency of each document in the document group based on the operation history information, and the obtained operation frequency information is also stored in the document group. It is used to classify the documents in it.

The feature of the invention described in claim 35 is the feature of claim 1
According to a ninth aspect of the present invention, in the document management apparatus according to the ninth aspect, means for outputting the systematic information generated by the third means as an image is added.

The feature of the invention described in claim 36 is the feature of claim 1
The means for outputting the systematic information generated by the third means as an image is connected to the document management apparatus according to the invention as set forth in the ninth aspect via a network.

The feature of the invention described in claim 37 is the feature of claim 1.
A document management device according to the ninth aspect, wherein the document storage means is connected via a network.

The feature of the invention described in claim 38 is that the feature of claim 2 is
According to a fourth aspect of the present invention, there is provided the document management apparatus according to the fourth aspect, further comprising means for designating an item in the operation history information used for classifying the documents in the document group.

The feature of the invention described in claim 39 is that of claim 2
A means for designating an item in the operation history information used for classifying documents in the document group is connected to the document management device according to the invention described in Item 4 through a network.

The feature of the invention described in claim 40 is that of claim 2
6. A document management apparatus according to claim 6, further comprising means for designating a plurality of items in the operation history information used for classifying the documents in the document group and the order of use.

The feature of the invention described in claim 41 is that the feature of claim 2 is
The means for designating a plurality of items in the operation history information used for classifying the documents in the document group and the order of use thereof are connected to the document management apparatus according to the invention described in Item 6 through a network. is there.

The feature of the invention described in claim 42 is the feature of claim 1
The document management device according to the ninth aspect, wherein a document operation device for operating a document in the document group is connected via a network.

The feature of the invention described in claim 43 is the feature of claim 4.
A plurality of document operation devices are connected to the document management device according to the second aspect of the invention via a network.

The invention according to claims 44 to 47 relates to a document processing management system, the features of which are as follows.

The feature of the invention described in claim 44 is the feature of claim 1.
A document management apparatus according to any one of claims 9 to 41, and a document operation apparatus for operating a document group managed by the document management apparatus.

The feature of the invention described in claim 45 is the feature of claim 4.
In the document processing management system according to the fourth aspect, the document management device and the document operation device are connected via a network.

The feature of the invention described in claim 46 is the feature of claim 4.
The document processing management system according to the invention described in Item 4 or 45, wherein a plurality of the document operation devices are provided.

The feature of the invention described in claim 47 is that of claim 4
In the document processing management system according to the invention described in Item 4 or 45, the third means is provided on the document operation device side.

The invention according to claim 17, 48 or 49 relates to a computer-readable recording medium, the characteristics of which are as follows.

The feature of the invention described in claim 17 is the feature of claim 1
A program for causing a computer to execute the document organization method according to any one of the first to sixth aspects of the present invention is recorded.

The feature of the invention described in claim 48 is the feature of claim 1.
A program for causing a computer to implement the document management device according to any one of Items 9 to 42 is recorded.

The feature of the invention described in claim 49 is the feature of claim 4.
A program for causing a computer to implement the document processing management system described in Item 4 is recorded.

[0060]

Embodiments of the present invention will be described below with reference to the accompanying drawings.

FIG. 1 is a block diagram for explaining an example of a functional block configuration of a document processing management system according to an embodiment of the present invention. This document processing management system 10
Reference numeral 0 denotes a document management device 110 according to the present invention and a document operation device 130 for operating a document managed by the document management device 110.

The document operation device 130 includes an input device 131 (keyboard, mouse, etc.) for the user to input various instructions and data, a display device 132 used for document operations, etc., and a document print output. Peripheral devices such as the printing device 133 and the auxiliary storage device 1 such as a hard disk device
34. It is also possible to connect a plurality of similar document operation devices to the document management device 110.

The document management device 110 includes a document storage unit 111 for storing a large number of document entities, and the document storage unit 111
A document management unit 112 for managing a group of documents stored in
A document management information storage unit 113 in which document management information for document management by the document management unit 112 is stored, an operation history management unit 114 for managing an operation history related to a document stored in the document storage unit 111, An operation history information storage unit 115 in which operation history information generated by the operation history management unit 114 is stored, and a document storage unit 11 based on the operation history information stored in the operation history information storage unit 115.
1 that classifies the documents stored in the storage unit 1 according to the operation history and generates systematic information representing the classification result
16, a systematized information storage unit 117 for storing the generated systematized information, a control unit for controlling the operation of each unit, the overall operation of the document management device 110, the control of information exchange with the document operation device 130, and the like. It consists of 120. As shown in FIG. 1, an instruction device 118 for instructing the systemization processing unit 116 on a systemization method and a display device 119 for outputting systematized information generated by the systemization processing unit 116 as an image are provided. It is also possible. However, in the following description, the pointing device 118 and the display device 119 are not provided, and the input device 131 and the display device 13 of the document operation device 130 are used for the instruction of the systemizing method and the image output of the systematic information.
2 is used.

The document processing management system 100 can adopt either a mode in which the whole is realized as a single device or a mode in which the document processing management system 100 is realized as an aggregate of a plurality of devices connected by a network. This will be described with reference to FIGS.

FIG. 2 is a diagram for explaining an embodiment in which the document processing management system 100 is realized as one device.
In FIG. 2, a general-purpose computer 200 such as a workstation includes a display device 201, an input device 202 such as a keyboard and a mouse, and a hard disk device 20.
3. A peripheral device such as a printing device 204 is provided. Using the hardware resources of the computer 200, the document management device 110 and the document operation device 130 of the document processing management system 100 can be realized by software. In this case, the information storage units (111, 113, 115,
There are several options for the hardware resources used as 117). For example, a common hard disk drive 203 can be used as the document storage unit 111, the document management information storage unit 113, the operation history information storage unit 115, and the systematic information storage unit 117. Also, the computer 200 and a LAN (local area network) 2
The hard disk device 203 can be used as the document management information storage unit 113, the operation history information storage unit 115, and the systematic information storage unit 117 using the mass storage device 211 connected by 10 as the document storage unit 111. A large-capacity storage device owned by a computer 214 on another network 213 (the Internet, another LAN, or the like) connected to the computer 200 via the inter-network interface 212 (a router, a gateway, or the like) also includes the document storage unit 111 or Can be used as part of that.

In such a system form, the document management apparatus 1
Various recording media, such as a magnetic disk, an optical disk, a magneto-optical disk, and a semiconductor storage device, on which a program for realizing the document processing apparatus 10 and the document operating device 130 are recorded are also included in the present invention.

FIG. 3 is a diagram for explaining an embodiment in which the document processing management system 100 is realized as an aggregate of a plurality of devices connected via a network. In FIG. 3, 30
Reference numeral 0 denotes a computer such as a workstation that works as a server machine, and includes a mass storage device 301. Document management device 110 of document processing management system 100
Can be realized by software using hardware resources of the computer 300. The computer 300 is connected via a LAN 302 to a computer 303 such as a personal computer acting as a client machine.
04 is connected to another network 305 (for example, the Internet). The document operation device 130 of the document processing management system 100 can be realized by software using the hardware resources of one or a plurality of computers 303, respectively. Using hardware resources such as a computer 306 connected to the network 305, one or a plurality of document operation devices 130 can be realized by software. Document storage unit 1
A common large-capacity storage 301 is used as the document management information storage unit 113, the operation history information storage unit 115, and the systematic information storage unit 117. As the document storage unit 111 or as a part thereof, another hard disk device connected to the LAN 302 or a large-capacity storage device such as a computer 306 connected to the network 305 can be used. Various recording media, such as a magnetic disk, an optical disk, a magneto-optical disk, and a semiconductor storage element, on which a program for realizing the document management apparatus 110 in such a system form is recorded are also included in the present invention.

As described above, the document processing management system 100 of the present invention can take various forms. In the following description, FIG. 1 will be referred to exclusively.

Document management unit 112 of document management device 110
Manages a group of documents in the document storage unit 111 as a relational database. Such a document management unit 11
2 can be realized by, for example, general software called a relational database management system (DBMS). The document management information generated by the document management unit 112 and stored in the document management information storage unit 113 for such document management has, for example, a structure as shown in FIG. Each record (each row in the figure) of the document management information corresponds to the stored document on a one-to-one basis. Each record is composed of five fields 401 to 405 in which values of attributes of the document, “type”, “creator”, “document name”, “operation history”, and “storage location” are recorded.

In the “type” field 401, a value indicating the type of the document is recorded. In the “creator” field 402, a value indicating the name of the creator (user name) of the document is recorded.
The “document name” field 403 records the document name given to the document by the user. "Document storage location" field 4
05 stores information for specifying the location where the entity of the document is stored. In the case of a document stored on a WWW server on the Internet, a URL is used as information for specifying the storage location. The “operation history” field 404 records information (for example, a file name) for specifying an operation history file in which operation history information of a document is described.

The operation history file is created for each document, and has, for example, contents as shown in FIG.
Each line (one record) in FIG. 5 is operation history information related to one document operation, and is “operator” (user name that operated).
411, “operation time” (year, month, day, hour, minute when operation ended) 4
12 and “operation details” 413 are described. There are five types of “operation contents”, for example, “new save”, “overwrite save”, “save as”, “view”, and “print”.
Hereinafter, these three items of information are simply referred to as “operator” information, “operation time” information, and “operation details” information.

The “new storage” means, for example, the document operation device 1
This means an operation of saving the new document created in 30 in the document saving unit 111. “Overwrite saving” refers to the document operation device 1
This means an operation of opening and editing the stored document at 30 and rewriting the original stored document with the edited document. “Save as” refers to an operation of opening and editing a saved document in the document operation device 130 and saving the edited document in the document saving unit 111 with a different document name. “Browsing” refers to an operation of opening a saved document on the document operation device 130 and displaying the saved document on the display device 132 and closing the opened document as it is, or editing the opened document but returning the edited document to the original document. This means an operation that ends without overwriting or saving under another name. “Print” means an operation of opening a stored document by the document operation device 130 and printing by the printing device 133. Note that other operation contents can be defined.

Next, the overall operation of the document processing management system 100 will be described with reference to the flowchart shown in FIG.

First, a user identification process is performed in the document operation device 130 (step S100). In this user identification processing, for example, the document operation device 130
2 displays an input screen for a user name and a password, and determines whether the user is permitted to perform an operation based on the user name and the password input by the user using the input device 131. By this user identification process, the user (operator) can be specified from the start to the end of the work, and illegal document operation can be prohibited.

When the user is specified, the document operation device 13
0 at step S10.
1). This user instruction process is a process of receiving an instruction from the user. For example, the document operation device 130 displays a menu on the display device 132 and allows the user to select a menu. Here, it is assumed that three instructions of document operation, document organization, and termination can be selected.

When receiving the instruction from the user, the document operation device 130 determines whether the instruction is an end instruction, a document operation, or a document organization instruction (step S102,
S103). If it is a termination instruction, all the work up to that point is terminated and the process returns to the standby state.

If the instruction from the user is a document operation instruction,
The document operation process (step S104) is performed, and when the operation process of one document is completed, the operation history process (step S1)
05) is performed, and a user instruction process (step S101)
Return to

Next, document operation processing (step S104)
And the contents of the operation history processing (step S105) will be described. However, the content described below is merely an example, and can be changed as appropriate.

In the document operation process (step S104), the document operation device 130 displays a document operation screen similar to, for example, widely used application software such as an editor or a word processor on the display device 132 and the input device 131 The user to specify or operate the document via the.

In the case of “new storage”, the user creates a new document with the document operation device 130 and instructs to save it, or instructs to save the created new document stored in the auxiliary storage device 134. . At this time, a document name and a document type are specified. The document operation device 130 sends the data of the designated document, the document name, the type of the document, the user name, and the new saving instruction to the document management device 110. In the document management device 110, under the management of the document management unit 112, data of a new document is stored in the document storage unit 111, and document management information on the document is created and stored in the document management information storage unit 113. . At this time, an operation history file for the newly stored document is generated (this operation history file may be generated by the operation history management unit 114).
This is the document operation processing (step S104).
Following this document operation processing, the operation history management unit 114
The operation history information including the operation time is described in the operation history file for the newly stored document. This is the operation history processing (step S105).

In the case of “overwrite save”, “save as”, “browsing” or “print”, the user specifies a saved document to be operated. At this time, the document operating device 130 is
For example, the document management unit 112 of the document management apparatus 100 requests the transfer of information for displaying the hierarchical tree of the stored document group as shown in FIG. 22 or FIG. The requested information is created based on the received document management information, and is sent to the document operation device 130 via the control unit 120. Document operating device 130
Displays a hierarchical tree as shown in FIG. 22 or FIG. 23 on the display device 132 based on the information, and the user designates a necessary storage document on the screen. However, the method of specifying a document is not limited to this. When a document is specified, the document operation device 130 sends an output request for the specified document to the document management device 110. The request is passed to the document management unit 112 via the control unit 120 of the document management apparatus 110, and the data of the document requested under the management of the document management unit 112 is read from the document storage unit 111, and the control unit 120 The document is sent to the document operation device 130 via the display device 132 and displayed. As described later, it is also possible to specify a document on the display screen of the systematic information of the stored document.

If the user needs to edit the displayed stored document, the user performs the editing operation on the document operating device 130.
When the user wants to overwrite the edited document with the original document, he instructs "overwrite save". When instructed to overwrite, the document operation device 130 sends information for specifying the original saved document, edited document data, a user name, and an overwrite save instruction to the document management device 110. Document management device 1
In step 10, the original stored document data is rewritten by the edited document data under the control of the document management unit 112. This is the document operation processing (step S104). Subsequently, the operation history management unit 1 of the document management device 110
At 14, the operation history information regarding the overwriting operation is generated, and is added to the operation history file of the document (step S105).

When the user wants to save the edited document under another name, the user gives a new document name and instructs “save as”. The document operation device 130 sends the edited document data and its document name, user name, and instruction to save the alias to the document management device 110. In the document management device 110,
Under the control of the document management unit 112, the document data is stored in the document storage unit 111, the document management information is generated and stored in the document management information storage unit 113, and the operation history file for the document is generated. I do. This is the step S104. Next, the operation history management unit 114 creates operation history information relating to the alias saving operation, and describes it in the operation history file of the document (step S105).

When the user wants to print the displayed document, he inputs a print instruction. The document operation unit 130 outputs the document data to the printing apparatus 133, and sends information for specifying the document, a user name, and information indicating that the operation is printing to the document management apparatus 110. This is the step S104. Next, the document management device 11
In step S105, the operation history management unit 114 generates operation history information relating to the print operation, and adds the generated information to the operation history file of the document (step S105). In addition, when the user finishes browsing the displayed stored document or edits the stored document but wants to discard the edited document without saving it, the user inputs an instruction to close the document. The document operation device 130 sends to the document management device 110 information for specifying the stored document, a user name, and information indicating that the operation is browsing. This is the step S104. Subsequently, in the document management apparatus 110, the operation history management unit 114 generates operation history information related to the browsing operation, and adds it to the operation history file of the document (step S105).

FIG. 7 is a flowchart showing an example of the processing flow of the above-described operation history processing (step S105). In FIG. 7, steps S120 to S124
Is a step of judging operation contents, and step S12
6 is a processing step for a new save operation, step S1
27 is a processing step for an overwrite saving operation, step S128 is a processing step for an alias saving operation, step S129 is a processing step for a printing operation, and step S130 is a processing step for a browsing operation.

Next, a user instruction process (step S10)
The processing in the case where the document organization is instructed in 1) will be described.

In this case, first, the document operation device 130 performs a systematization mode selection process (step S106). For example, in the document operation device 130, a menu of a plurality of predetermined systematization modes is displayed on the display device 132, and the user is caused to select the systematization mode. Depending on the selected systematization mode, the method of document organization processing in the systematization processing unit 116 changes. More specifically, the systemization mode determines the items in the operation history information used for the document systemization process, the number thereof, the use order (priority) of a plurality of items, and whether or not the operation frequency is used. That is, by designating the systematization mode, the user indirectly designates items and priorities of the operation history information used for document organization. However, instead of allowing the user to select the systematization mode from the menu, it is also possible for the user to directly specify the items of the operation history information and the priority order used for document organization. Then, the document operation device 13
From 0, the selected systematization mode (or the operation history information items used for document organization, their priorities, and whether or not the operation history is used) is notified to the document management apparatus 110.

Next, the systematization processing unit 116 of the document management apparatus 110 refers to the operation history file of each document stored in the operation history information storage unit 115, and performs the document systemization processing in the designated systemization mode. To generate systematic information in the systematic information storage unit 117 (step S1).
07). The document management device 110 sends the systematic information to the document operating device 130 via the control unit 120, and the document operating device 130 displays the systematic information as an image on the display device 132 (step S108).

Next, a document systemizing process (step S10)
7) will be described in detail.

The document systemizing process in the case where the document systeming is instructed by the “operation time” information of the operation history information is described below.
This will be described with reference to the flowchart of FIG. in this case,
In the systematization mode selection process (FIG. 6, step S106), distinction by year, month, and time zone is also specified.

The systematization processing unit 116 refers to the document management information of one document stored in the document management information storage unit 113 and, based on the information of the “operation history” field, stores the operation history file of the document. Is read, and "operation time" information of the operation history information described in the file is extracted (step S200). If the document has been operated a plurality of times, the latest “operation time” information is extracted. If the number of records in the operation history file is not limited and the last record is always the latest operation history information, the “operation time” information of the last record may be extracted. Instead, if the number of records in the operation history file is limited to a certain number and the operation history information is overwritten from the first record after reaching the last record, the operation time Information "
Select the latest "operation time" from among them.

Then, the document is classified based on the extracted “operation time” information. The classification process here is
There is a classification process by year period (step S202), a classification process by month period (step S203), and a classification process by time zone (step S204), and one of the classification processes is selected in step S201. If year-by-year is specified, classification processing by year-based period (step S20)
According to 2), the document is classified into a group for each operation year to which the operation year described in the “operation time” information belongs. If monthly is specified, the document is classified into the operation year and month group to which the operation year and month described in the “operation time” information belong by the monthly unit period class process (step S203). When the time zone is specified, the document is classified into the morning or afternoon time zone group to which the operation time described in the “operation time” belongs by the time zone classification process (step S203). .

When the classification process for one document is completed,
Returning to step S200, the same classification process is repeated for the next one document. When the classification process of all the stored documents is completed (step S205, Yes), the systematization processing unit 116 generates the systematization information for systematically displaying the document names of the classified documents of each group. Then, it is stored in the systematic information storage unit 117 (step S206),
Complete the document systematization process.

FIG. 9 shows an example of an image displaying systematized information by year and operation period, FIG. 10 shows an example of an image displaying systematized information by month and operation period, and FIG. An example of an image displaying another systematic information is shown below. XXX in each figure means a document name. Therefore, the systematic information includes the document name. The systematic information may include information on the operator name and the operation content, and may be displayed in association with the document name. The image of such systematized information is displayed on the display device 132 of the document operation device 130.
, The user can easily grasp the usage status of the stored document group by period and by time zone.

For example, the target period for document systematization is 1998
The user can specify from December to January 2000. When such designation is made and the latest “operation time” extracted in step S200 of the flowchart shown in FIG. 8 is out of the target period, the document is excluded from the classification target.

The document operation processing shown in FIG. 6 (step S1)
04), the display device 132 of the document operation device 130
By displaying systematized information on the screen and allowing the user to specify a document to be operated on the screen, the document can be selected from a group of stored documents. FIG. 21 is a flowchart showing the document selection procedure.

First, in the document operating device 130, the systematic information stored in the systematic information storage unit 117 is fetched and displayed on the display device 122 (step S32).
0), and allows the user to specify a document to be operated on the screen (step S321). Displaying systematized information that is previously captured and stored in, for example, the auxiliary storage device 134,
It is also possible to specify a document on the screen. If the document management unit 112 allows the same document name to be assigned to a plurality of documents, the document management device 110 cannot specify the document based on the document name. Therefore, each document is specified separately from the document name. Information, for example, the record number of the document management information needs to be included in the systematic information. When a document is specified by the user, information for specifying the document is sent to the document management device 110 (step S).
322). In the document management device 110, the document management unit 112
By referring to the document management information using the transferred document identification information, the storage location of the specified document is grasped,
The data of the document is transferred to the document operation device 130 (step S324). The document operation device 130 displays the document data on the display device 132 (step S325).

According to such a document selection method, for example, when a user wants to operate a document operated this month or a document operated last month again, the user can quickly and easily specify a target document on the screen, The document can be selected from the stored document group.

Next, a description will be given, with reference to a flowchart of FIG. 12, of a document systemizing process in a case where a document systemization is instructed by the "operator" information of the operation history information.

The systematization processing unit 116 refers to one piece of document management information stored in the document management information storage unit 113, and operates the operation history file of the document based on the information in the “operation history” field. History information storage unit 115
Then, the “operator” information of the operation history information described in the file is extracted (step S220).
If the document has been operated a plurality of times, the “operator” information of the latest operation history information is extracted. Then, based on the extracted "operator" information, the documents are classified into groups for each operator (step S221).

When the classification process for one document is completed,
Returning to step S220, the same classification process is repeated for the next one document. When the classification processing of all the stored documents is completed (Step S223, Yes), the systematization processing unit 116 displays the document names of the classified documents of each operator (user) group in a systematic manner. The systematic information is generated and stored in the systematic information storage unit 117 (step S224), and the document systemizing process is completed.

FIG. 13 shows an example of an image displaying systematized information for each operator. XXX in the figure means a document name. The image of such systematized information is stored in the document operating device 1
By displaying the 30 display devices 132, the user can easily grasp the usage status of the stored document group for each user. Further, as described above, according to the method of specifying a document on the screen on which the image of the systematic information is displayed, the user may want to operate a document operated by himself or another specific user, for example. In such a case, a target document can be quickly and easily selected from the document group. Note that the systemization information may include information on the operation time and the operation content.

Next, a description will be given, with reference to the flowchart of FIG. 14, of a document systemizing process in a case where a document systemizing is instructed by the "operation content" information of the operation history information.

The systematization processing unit 116 refers to the document management information of one document stored in the document management information storage unit 113 and, based on the information of the “operation history” field, stores the operation history file of the document. Is read, and "operation content" information of the operation history information described in the file is extracted (step S240). If the document has been operated a plurality of times, the “operation content” information of the latest operation history information is extracted. Then, based on the extracted "operation content" information, the documents are classified into groups for each operation content (step S241).

When the classification process for one document is completed,
Returning to step S240, the same classification process is repeated for the next one document. When the classification processing of all the stored documents is completed (Step S242, Yes), the systematization processing unit 116 generates system information for systematically displaying the document names of the classified documents of the operation-specific groups. Generated and stored in the systematic information storage unit 117 (step S24).
3), complete the document systematization process.

FIG. 15 shows an example of an image displaying systematized information for each operation content. XXX in the figure means a document name. By displaying such an image of the systematic information on the display device 132 of the document operation device 130, the user can easily grasp the usage status of the stored document group for each operation content. Further, as described above, according to the method of specifying a document on a screen on which an image of the systematic information is displayed, the user, for example, may want to operate the document that has performed a certain operation again. In addition, a desired document can be quickly and easily selected from a document group. In addition,
The systematic information may include information on the operator name and the operation time.

The user can also specify the type of “operation content” to be document-structured. For example, "print"
Only operations can be specified. When such designation is made, if the latest “operation content” extracted in step S241 of the flowchart shown in FIG. 14 is an operation content other than the designated type,
The document is excluded from the classification target, and step S24
In step 3, systematized information that expresses only the classification result related to the type of operation specified is generated.

Next, a description will be given of the systematization of documents based on a plurality of items of operation history information. Here, as an example, "operation contents" are used as items used for document organization,
Three items “operator” and “operation time” are specified, and the priority order of the items is specified in the order of “operation content”, “operator”, and “operation time”. The case where “unit” is specified will be described. FIGS. 16 and 17 show an example of the document organization processing flow in this case.

First, the document systemizing process will be described with reference to the flowchart of FIG. The systematic processing unit 116 classifies all stored documents into groups for each operation content based on the “operation content” information of the operation history information (step S26).
0). This operation-specific classification processing is the same as the processing in steps S240 to S242 of the flowchart shown in FIG. Next, the documents classified into the operation content groups are sub-classified into operator-specific groups based on the “operator” information of the operation history information (step S261). This operator-specific classification process is the same as steps S220 to S223 of the flowchart shown in FIG. 12, except that it is performed on the document group of each operation content group classified in the previous step S260. Next, the documents classified into groups by operation content / operator are further subdivided into groups by month period based on the "operation time" information of the operation history information (step S262). This classification process by month unit period is performed in step S200 of the flowchart shown in FIG.
The processing is the same as the processing in S203 and S205, except that the processing is performed on the document group of each operation content / operator group classified in the previous steps S260 and S261. When hierarchical classification using the three items of operation history information is completed in this manner, the systematic processing unit 116 generates systematic information for systematically displaying the document names of the classified documents,
It is stored in the systematic information storage unit 117 (step S2
63), the document systematization process is completed.

Next, the document systemizing process will be described with reference to the flowchart of FIG. The systematization processing unit 116 refers to the document management information of one document stored in the document management information storage unit 113, and reads the operation history file of the document based on the information in the “operation history” field ( Step S280). Next, “operation content” information of the operation history information regarding the latest operation described in the operation history file is extracted, and based on the “operation content” information,
The documents are classified into operation-specific groups (step S
281). Next, based on the “operator” information of the operation history information related to the latest operation, the document is sub-classified into an operator-specific group below the operation-specific group to which the document belongs (step S282). Next, based on the “operation time” information of the operation history information relating to the latest operation, the document is subdivided into a period-specific group lower than the operator-specific group to which the document belongs (step S283). When one document is hierarchically classified based on three items of information in this way, the process returns to step S280, and the same hierarchical classification processing is repeated for the next one document. When the classification processing of all the stored documents is completed (Step S284, Yes), systematization information for systematically displaying the document names of the classified documents is generated and stored in the systemization information storage unit 117. (Step S285) The document systematization process is completed.

FIG. 18 shows an example of an image displaying systematized information generated by the document systemizing process described with reference to FIGS. XXX in the figure means a document name. By displaying an image of such systematized information on the display device 132 of the document operation device 130,
The user can easily and in detail grasp the use status of the stored document group for each operation content, each operator, and each operation period. Further, as described above, according to the method of designating a document on a screen on which an image of the systematic information is displayed, the user can, for example, perform a specific operation at a specific time by himself or another specific user. When it is desired to operate the performed document again, a desired document can be selected quickly and easily. In addition, you may include information of the operation time in systematization information.

Although the document systematization process using three items of operation history information has been described, the document systematization process using arbitrary two items of information is similarly performed. In this way, by including information on multiple items related to document operations in the operation history information and by specifying items to be used for document organization, it is possible to grasp the usage status of the document group from various viewpoints become. Further, even when the same item information is used, the hierarchical structure of the document systematization information can be flexibly changed by changing the priority of each item. For example, even in the document systematization using the above-described three items, if the priority of the items is changed, it is obvious that an image having a different hierarchical structure from the image shown in FIG. 18 is displayed.

Now, as described above, it is also possible to specify document organization by combining operation history information and operation frequency. As an example, a document systemizing process based on a combination of “operation content” and operation frequency will be described with reference to the flowchart in FIG. However, it is assumed that a high priority is specified for “operation content”.

The systematization processing unit 116 refers to the document management information of one document stored in the document management information storage unit 113 and, based on the information in the “operation history” field, stores the operation history file of the document. Is read (step S300). Next, referring to the “operation content” information of all the operation history information described in the operation history file,
The number of “viewing” operations, the number of “printing” operations, the number of “overwrite save” operations, and the total number of these operations are counted (step S301). Then, the documents are classified into the top N groups of “number of browsing operations”, the top N groups of “number of printing operations”, the top N groups of “number of overwriting saves”, and the top N groups of “total number of operations” (step). S302). Therefore, one document may be classified into a plurality of groups. The same classification process is repeated for all stored documents. When the classification process of all the documents is completed (Step S303, Yes), systematic information for systematically displaying the document names of the classified documents is generated and stored in the systematic information storage unit 117 (Step S303). S304), the document systemizing process is completed.

FIG. 20 shows an example of an image displaying systematized information generated by such a document systematizing process. XXX in the figure means a document name. The image of the systematized information is displayed on the display device 13 of the document operating device 130.
By displaying 2, the user can easily grasp the usage information of the stored document group from the viewpoint of the operation content and the operation frequency. Further, as described above, according to the method of specifying a document on the screen displaying the image of the systematic information, the user can easily select, for example, a frequently operated document. Needless to say, a document systematization using information of one or more items of the operation history information and operation frequency information is also possible.

When selecting the systematization mode, the type of the target document can be specified. When a document type is specified, the type of the document is checked when the document operation history file is fetched in the document systematization process, and documents other than the specified type are excluded from the processing target. For example, in step S200 of the flow chart of FIG. 8, the "type" field of the document management information is referred to, and for the document in which the document type other than the specified is described, the operation history file is not fetched and the next document Proceed to processing. According to the document system in which the types of documents are limited, for example, a user in a research department can display systematized information only for "thesis" and "technical report" to grasp the use status and specify a document. Can be performed efficiently. Since the contents of the document systematizing process in which such a document type is specified can be easily understood from the above description, a specific processing flow is omitted.

The document processing management system 100 described above
, The systematization processing unit 116 and the systematization information storage unit 1
17 is provided on the document management device 110 side. However, although not shown, a configuration in which the systematic processing unit 116 and the systematic information storage unit 117 are provided on the document operation device 130 side is also possible. In this configuration, the document operation device 130 acquires the contents of the operation history file and the document name stored in the operation history information storage unit 115 from the document management device 110 in the document systemizing process (step S107 in FIG. 6). There is a need. Further, in order to select a document on the display screen of the systematic information, the document operation device 130 needs to operate the document management device 11.
It is also necessary to acquire information for specifying the document on the 0 side, for example, the record number of the document management information.

[0118]

As is apparent from the above description, according to the present invention, (1) the general use situation of the stored document group can be easily grasped. (2) It is possible to grasp the usage status of the stored document group from the viewpoint of the operation period of the document, the operation time zone, the operator, the operation content, and the like. (3) By designating items to be used for organizing documents from operation history information consisting of information on a plurality of items, a user can grasp the use status of a stored document group from a desired viewpoint. (4) By using information of a plurality of items of the operation history information for document systemization, it is possible to hierarchically grasp the use status of a stored document group from various viewpoints. (5) By changing the priority of the operation history information items used for document organization, the hierarchical structure of document organization can be flexibly changed. (6) The use status of the stored document group can be grasped including the operation frequency. (7) Many effects can be obtained, such as a specific document can be easily selected from a stored document group based on the operation history of the document.

[Brief description of the drawings]

FIG. 1 is a block diagram showing an example of a functional block configuration of a document processing management system according to the present invention.

FIG. 2 is a diagram for describing an embodiment in which a document processing management system is realized as a centralized system.

FIG. 3 is a diagram for describing an embodiment in which the document processing management system is realized as a distributed system.

FIG. 4 is a diagram illustrating an example of document management information.

FIG. 5 is a diagram illustrating an example of operation history information.

FIG. 6 is a flowchart illustrating an overall operation of the document processing management system.

FIG. 7 is a flowchart illustrating an example of a processing flow of an operation history process.

FIG. 8 is a flowchart illustrating a document systemizing process using operation time information.

FIG. 9 is a diagram showing an example of an image of systematic information for each year and operation period.

FIG. 10 is a diagram showing an example of an image of systematized information for each month and operation period.

FIG. 11 is a diagram illustrating an example of an image of systematized information for each time zone.

FIG. 12 is a flowchart illustrating a document systemizing process using operator information.

FIG. 13 is a diagram showing an example of an image of systematized information for each operator.

FIG. 14 is a flowchart illustrating a document systemizing process using operation content information.

FIG. 15 is a diagram illustrating an example of an image of systematic information for each operation content.

FIG. 16 is a flowchart illustrating a document systemizing process using operation content information, operator information, and operation time information.

FIG. 17 is a flowchart illustrating a document systemizing process using operation content information, operator information, and operation time information.

FIG. 18 is a diagram showing an example of an image of systematic information for each operation content, each operator, and each operation period.

FIG. 19 is a flowchart illustrating a document organization process using operation content information and operation frequency information.

FIG. 20 is a diagram showing an example of an image of systematized information for each operation content / operation frequency.

FIG. 21 is a flowchart illustrating a document selection procedure using systematic information.

FIG. 22 is a diagram illustrating an example of a hierarchical structure of a file system used in a general document management device.

FIG. 23 is a diagram illustrating an example of a hierarchical structure from a viewpoint different from the hierarchical structure of FIG. 22;

[Explanation of symbols]

 REFERENCE SIGNS LIST 100 Document processing management system 110 Document management device 111 Document storage unit 112 Document management unit 113 Document management information storage unit 114 Operation history management unit 115 Operation history information storage unit 116 Systematic processing unit 117 Systematic information storage unit 118 Pointing device 119 Display Device 120 Control unit 130 Document operation device 131 Input device 132 Display device 133 Printing device 134 Auxiliary storage device

Claims (49)

[Claims] A first step of creating and storing operation history information on each document in the document group in accordance with an operation on each document in the document group stored in the document storage means; A second step of classifying the documents in the document group based on the operation history based on information and generating systematic information representing a result of the classification, and a third step of outputting the systematic information as an image. Characterized document organization method. 2. The document system according to claim 1, wherein the operation history information includes information on an operation time of the document, and the second step classifies the documents in the document group according to an operation period. Method. 3. The document according to claim 1, wherein the operation history information includes information on an operation time of the document, and the second step classifies the documents in the document group according to an operation time zone. Systematic method. 4. The method according to claim 1, wherein the operation history information includes information on an operator of the document, and the second step classifies the documents in the document group by the operator.
Document description method. 5. The document system according to claim 1, wherein the operation history information includes information relating to the operation content of the document, and the second step classifies the documents in the document group according to the operation content. Method. 6. The operation history information includes information on a plurality of items related to a document operation, and the second step classifies the documents in the document group using information on items specified in the operation history information. 2. The document systemizing method according to claim 1, wherein: 7. The document system according to claim 6, wherein the second step classifies the documents in the document group hierarchically using information of a plurality of items specified in the operation history information. Method. 8. The method according to claim 1, wherein the second step classifies the documents in the document group hierarchically using information of a plurality of items specified in the operation history information in a specified order. 6. The document organization method according to 6. 9. The operation history information includes information on an operation time of a document, and the second step uses information on an operation time in the operation history information to classify documents in the document group. 9. The document systemizing method according to claim 6, 7, or 8. 10. The method according to claim 1, wherein the operation history information includes information on an operator of the document, and the second step uses information on the operator in the operation history information to classify documents in the document group. 9. The document systemizing method according to claim 6, 7, or 8. 11. The method according to claim 1, wherein the operation history information includes information on operation contents of a document, and the second step uses information on operation contents in the operation history information for classifying documents in the document group. 9. The document systemizing method according to claim 6, 7, or 8. 12. The operation history information includes information on a document operator and an operation time, and the second step includes:
9. The method according to claim 7, wherein information on an operator and an operation time in the operation history information is used to classify documents in the document group. 13. The operation history information includes information on an operator of a document and an operation content, and the second step includes:
9. The method according to claim 7, wherein information on an operator and operation contents in the operation history information is used to classify documents in the document group. 14. The operation history information includes information relating to the operation content and operation time of the document, and the second step includes transmitting the information relating to the operation content and operation time in the operation history information to the document in the document group. 9. The method according to claim 7, wherein the method is used for classification. 15. An operation content of a document in the operation history information,
The information relating to an operator and an operation time is included, and the second step uses information relating to an operation content, an operator, and an operation time in the operation history information to classify documents in the document group. Item 7. The document organization method according to Item 7 or 8. 16. The method according to claim 16, wherein the second step obtains an operation frequency of each document in the document group based on the operation history information,
7. The method according to claim 6, wherein the information on the obtained operation frequency is also used for classifying the documents in the document group. 17. A recording medium readable by a computer, wherein a program for executing the method for organizing a document according to claim 1 on the computer is recorded. Medium. 18. A document is designated on the image displayed by the third step of the document organizing method according to claim 1, and the designated document included in the systematizing information is specified. A document selecting method, wherein the specified document is selected from the stored document group using information for specifying the document. 19. A document management apparatus for managing a document group stored in a document storage unit, wherein operation history information on each document in the document group is stored in response to an operation on each document in the document group. First means for generating, second means for storing the operation history information generated by the first means, and operating the documents in the document group based on the operation history information stored in the second means Third means for classifying based on the history and generating systematic information representing the result of the classification. 20. The method according to claim 1, wherein the operation history information includes information on an operation time of the document, and the third means classifies the documents in the document group according to an operation period.
9. The document management device according to 9. 21. The document management system according to claim 19, wherein the operation history information includes information on an operation time of the document, and the third means classifies the documents in the document group according to an operation time zone. apparatus. 22. The document management apparatus according to claim 19, wherein the operation history information includes information on a document operator, and the third means classifies the documents in the document group by the operator. . 23. The method according to claim 1, wherein the operation history information includes information on the operation content of the document, and the third means classifies the documents in the document group according to the operation content.
9. The document management device according to 9. 24. The operation history information includes information on a plurality of items relating to document operations, and the third means uses the information on a specified item in the operation history information to store the documents in the document group. 20. The document management device according to claim 19, wherein the document is classified. 25. The document according to claim 24, wherein the third means classifies the documents in the document group hierarchically using information of a plurality of items specified in the operation history information. Management device. 26. The method according to claim 31, wherein the third means classifies the documents in the document group hierarchically by using information of a plurality of items specified in the operation history information in a specified order. 24. The document management device according to 24. 27. The operation history information includes information on an operation time of a document, and the third means uses information on an operation time in the operation history information for classifying documents in the document group. Claim 24, 25 or 26
Document management device as described. 28. The operation history information includes information on an operator of a document, and the third means uses information on the operator in the operation history information for classifying documents in the document group. The document management device according to claim 24, 25 or 26. 29. The method according to claim 29, wherein the operation history information includes information on an operation content of the document, and the third means uses information on the operation content in the operation history information for classifying documents in the document group. Claim 24, 25 or 26
Document management device as described. 30. The operation history information includes information on an operator and an operation time of a document, and the third means stores information on an operator and an operation time in the operation history information of a document in the document group. The document management device according to claim 25, wherein the document management device is used for classification. 31. The operation history information includes information relating to an operator and an operation content of a document, and the third means stores information relating to the operator and the operation content in the operation history information of a document in the document group. The document management device according to claim 25, wherein the document management device is used for classification. 32. The operation history information includes information on the operation content and operation time of the document, and the third means stores the information on the operation content and operation time in the operation history information of the document in the document group. The document management device according to claim 25, wherein the document management device is used for classification. 33. The operation history information includes a document operation content,
The information relating to an operator and an operation time is included, and the third means uses information relating to an operation content, an operator, and an operation time in the operation history information for classifying documents in the document group. Item 29. The document management device according to Item 25 or 26. 34. The third means, wherein the operation frequency of each document in the document group is obtained based on the operation history information, and the obtained operation frequency information is used for classifying the documents in the document group. 27. The document management apparatus according to claim 24, wherein the document management apparatus comprises: 35. The document management apparatus according to claim 19, further comprising means for outputting the systematic information generated by said third means as an image. 36. The document management apparatus according to claim 19, wherein the document management apparatus is connected to a means for outputting the systematic information generated by the third means as an image via a network. 37. The document management apparatus according to claim 19, wherein said document management apparatus is connected to said document storage means via a network. 38. The document management apparatus according to claim 24, further comprising means for designating an item in the operation history information used for classifying documents in the document group. 39. The document management apparatus according to claim 24, wherein the document management apparatus is connected via a network to a unit for designating an item in the operation history information used for classifying documents in the document group. . 40. A system according to claim 26, further comprising means for designating a plurality of items in said operation history information used for classifying the documents in said document group and the order of use.
Document management device as described. 41. A system for connecting a plurality of items in the operation history information used for classifying documents in the document group and a means for designating the use order thereof via a network. Document management device as described. 42. The document management device according to claim 19, wherein the document management device is connected via a network to a document operation device for operating a document in the document group. 43. A document management apparatus according to claim 42, wherein said document management apparatus is connected to a plurality of said document operation apparatuses via a network. 44. A document processing apparatus, comprising: the document management apparatus according to claim 19; and a document operation apparatus for operating a document group managed by the document management apparatus. Management system. 45. The document processing management system according to claim 44, wherein said document management device and said document operation device are connected via a network. 46. The document processing management system according to claim 44, wherein a plurality of said document operation devices are provided. 47. The document processing management system according to claim 44, wherein the third means is provided on the document operation device side. 48. A recording medium readable by a computer, wherein a program for causing a computer to implement the document management apparatus according to claim 19 is recorded. . 49. A recording medium readable by a computer, wherein a program for causing a computer to implement the document processing management system according to claim 44 is recorded.