CN101000667A - System and method of dynamic examining procedure - Google Patents

Abstract

The present invention provides a system of dynamic review process, which includes a receiving module, a configuration module, a real-time monitoring module and a review module. The present invention also provides a method for a dynamic review process, which includes: receiving review requirements; configuring a corresponding review process from a database according to the type of review requirements; monitoring whether each review node in the review process meets the requirements; if the requirements are met, then Start the review process; carry out the review of each review node. The system and method of the dynamic review process provided by the present invention can monitor and change the review process at any time according to needs, so as to be able to face complex and changeable process modes.

Description

System and method for dynamic review process

【Technical field】

The invention relates to a system and method for a dynamic review process.

【Background technique】

In the existing review process, after the review process is started, the process will be executed according to the pre-defined process and process nodes. When an exception occurs in the process, for example, when the reviewer is absent, the process can only be in a waiting state or processed by the node algorithm. Because the number of nodes defined in the process cannot be changed, the next process node in the current process can only be executed according to the pre-configured process, and the process cannot be dynamically changed. Each node in the process cannot be connected with the process initiation point at any time Interaction, so the process initiator cannot change the number of process nodes and node reviewers and the direction of the next process at any time. Although the nodes in the review process will have some algorithms to deal with some abnormalities in the process, these algorithms cannot meet the complex changes in the process in the system, and they are all processed by the node algorithms of the original process, which is very inefficient.

【Content of invention】

In view of the above, it is necessary to provide a dynamic review process system, which can monitor and change the review process at any time according to needs, so as to be able to face complex and changeable process modes.

In view of the above, it is also necessary to provide a dynamic review process method, which can monitor and change the review process at any time according to needs, so as to be able to face complex and changeable process modes.

A dynamic review process system, including multiple client computers, an application server and a database, wherein the client computer is used to provide reviewers with an operation interface for performing review actions, and the database is used to store various review processes and review exceptions processing method. The application server includes: a receiving module for receiving audit requirements; a configuration module for configuring the corresponding audit process from the database according to the type of audit requirements; a real-time monitoring module for real-time monitoring of the audit configured by the configuration module Whether each audit node of the process meets the requirements, and monitor whether abnormal conditions occur during the audit process; an audit module is used to start the above audit process, and notify the auditors of each audit node in the audit process to perform audit actions.

The application server also includes a modification module, which is used to modify the configuration of the audit node when the real-time monitoring module monitors that there is an audit node in the configured audit process that does not meet the requirements.

The application server also includes an intelligent processing module, which is used to automatically handle the corresponding exception according to the configured exception handling mode when the real-time monitoring module monitors that an abnormal situation occurs in the review process.

A method for a dynamic review process, using multiple client computers to provide reviewers with an operation interface for performing review actions, and using a database to store multiple review processes and review exception handling methods, the method includes the following steps: (a) receiving Audit requirements; (b) configure the corresponding audit process from the database according to the type of audit demand; (c) monitor whether each audit node of the audit process meets the requirements; (d) start the audit process if the requirements are met; (e) carry out Auditing of each auditing node.

The step (e) includes: (e1) notify the reviewer of the review node according to the review process; (e2) scan and monitor the review status of the review node for abnormality; (e3) if there is any abnormality, perform abnormal processing and return to step (e1 ); (e4) If there is no abnormality, the reviewer executes the review action; (e4) monitor whether there is a next review node in the review process, and if so, go to step (e1), otherwise the process ends.

The system and method of the dynamic review process can realize the interaction between each node in the process and the process initiation point at any time, and the process initiator can monitor and change the process at any time, so as to be able to face complex and changeable process modes.

【Description of drawings】

Fig. 1 is a hardware architecture diagram of a preferred embodiment of the system of the dynamic review process of the present invention.

Fig. 2 is a diagram of the main software function modules of the application server in the system preferred embodiment of the dynamic review process of the present invention.

Fig. 3 is a specific implementation flow chart of a preferred embodiment of the method of the dynamic review process of the present invention.

【Detailed ways】

Referring to FIG. 1 , it is a hardware architecture diagram of a preferred embodiment of the system of the dynamic review process of the present invention. The dynamic review process system includes multiple client computers 10 , a network 11 , an application server 12 , a connection 13 and a database 14 . The client computer 10 provides the reviewer at each node in the review process with an operation interface for performing review actions, and can receive information notifications requiring the reviewer to perform review actions, and can also send information to users of the dynamic review process system. Provide an operation interface to confirm whether each node of the review process meets the requirements, and to receive various information notifications during the review process, which can be desktop computers, laptop computers or notebook computers. The client computer 10 is connected to an application server 12 through a network 11. The network 11 may be an intranet, the Internet or other types of communication networks. The application server 12 includes a plurality of software functional modules, which are used to receive user's review requirements, configure the review process, start the review process for review, and monitor the review status in real time. The database 14 is connected to the application server 12 through the connection 13, and is used to store the review process corresponding to each type of review requirement. For example, a contract change in quality control needs to be configured with a review process that is first reviewed by the quality control department and then reviewed by the legal department. The database 14 is also used to store the abnormal handling method when an abnormal review occurs during the review process. The abnormality includes that the reviewer of the current countersigning department fails to handle it within the specified time and the reviewer entrusts it to handle it. In addition, the database 14 can also pass Hyperlinks are connected to various audit files for reference when reviewers execute review actions. Connection 13 is a database connection, such as Open Database Connectivity (ODBC), or Java Database Connectivity (JDBC).

Referring to FIG. 2 , it is a diagram of the main software function modules of the application server 12 in the system preferred embodiment of the dynamic review process of the present invention. The application server 12 includes a receiving module 2 , a configuration module 3 , a real-time monitoring module 4 , a modification module 5 , an audit module 6 and an intelligent processing module 7 .

Wherein, the receiving module 2 is used to receive audit requirements, and the audit includes various types, for example, audit for modifying a certain clause in a contract or audit for the type and quantity of purchased items.

The configuration module 3 is configured to automatically configure a corresponding review process from the database 14 according to the type of review requirement received by the receiving module 2 , because the review process corresponding to each type of review requirement is stored in the database 14 .

The real-time monitoring module 4 is used to scan each node in the review process configured by the monitoring configuration module 3 in real time, and present it to the user for confirmation through the user interface. If the user finds that there are nodes that do not meet the requirements in the review process, the modification module is started 5 Modify the node in the review process, and the modification will not affect the original configuration process in the database 14. The nodes that do not meet the requirements in the review process include unnecessary nodes in the review process, the reviewer of the current countersigning department is empty, and the communication method of the reviewer is incomplete, etc.

The audit module 6 is used to start the audit process that meets the user's requirements, and regularly notify, track and urge the countersignature departments to perform audit actions by sending emails, letters or other methods according to the audit process, and send emails or letters to inform the audit after the approval is completed The next countersigning department in the process, if the countersigning department does not approve, send an email or a timely message to notify the user. After the review process is started, the real-time monitoring module 4 will scan and monitor the review actions of each countersigning department in the review process in real time. Since there may be review exceptions in the actual review process, and there are usually many types of exceptions, the node algorithm of each fulcrum of the review process alone It is less efficient to handle the exception that occurs. The review abnormality includes that the reviewer of the current countersigning department fails to handle it within the specified time and the reviewer entrusts it to handle it. The intelligent processing module 7 will automatically handle the corresponding exception according to the configured exception handling method in the database 14, and send an email or a timely message to notify the user, so that the user can know the review status of each countersigning department in the review process in real time. For example, when the reviewer of the current countersigning department fails to conduct the review within the specified three days, the intelligent processing module 7 will configure an exception handling method for the exception, for example, skip this node and turn to the next node in the review process , or turn to other reviewers at the same level, or return the review process to the user so that the user can handle the exception, etc. For exceptions that cannot be handled by the intelligent processing module 7, the intelligent processing module 7 will also send a message to notify the user to modify the abnormal node in the review process through the modification module 5, including changing the process or changing the reviewer, etc. After the modification module 5 is completed , the intelligent processing module 7 will automatically record and update the exception handling mode in the database 14 once. In addition, the real-time monitoring module 4 can also monitor and determine the authority of the reviewers of each countersigning department to fill in the review fields.

The following are the steps to implement the dynamic review through the system of the aforementioned dynamic review process.

In this embodiment, when a client proposes to the user to modify the content of Article 4, Paragraph 1 of a certain contract, the user will call out the contract connected to the database 14 through a hyperlink and change Article 4, Paragraph 1 as required by the client. The payment is confirmed to be changed, so that a change record will be generated in the database 14, so the receiving module 2 receives the audit requirement generated due to the change of the contract terms. The configuration module 3 will configure a corresponding review process from the database 14 according to the type of the modified contract terms. A review process reviewed by the legal department. The real-time monitoring module 4 scans in real time whether each node in the review process configured by the monitoring configuration module 3 meets the user's requirements. If any node does not meet the user's requirement, the modification module 5 can be started to modify the nodes that do not meet the requirements in the review process. If the real-time monitoring module 4 monitors that each node of the review process meets the user's requirements, the review process is started, and the review module 6 sends an email or a letter to notify the reviewer of the current countersigning department in the review process to request it to perform the review action. After the review process is started, the real-time monitoring module 4 will scan and monitor the review actions of the current countersigning department in real time, and monitor whether there is any abnormal situation, such as notifying the reviewer multiple times, but none of the reviewers responds. If abnormality occurs in monitoring, the intelligent processing module 7 will automatically handle the corresponding abnormality according to the configured abnormality handling mode in the database 14, and send an email or a timely message to notify the user. If the user is not satisfied with the processing result, the modification can be started Module 5 modifies the abnormal node in the review process. If the real-time monitoring module 4 does not monitor abnormalities, or after the monitored abnormal nodes are processed, the reviewer of the current countersignature department enters the review interface and refers to the relevant content of the review files connected by hyperlinks in the database 14 to confirm whether it is approved or not. If the approval is not granted, the user will be notified by email or instant message, and if the approval is completed, an email or letter will be sent to inform the reviewer of the next countersigning department in the review process. Then by the real-time monitoring module 4 to monitor whether there is a next countersign department in the review process, if not, the review is completed.

Referring to FIG. 3 , it is a specific implementation flow chart of a preferred implementation mode of the dynamic review process method of the present invention. Firstly, the receiving module 2 receives the user's review requirements, which include various types, for example, the review of modifying the content of a certain clause in the contract or the review of the type and quantity of purchased items (step S100). The configuration module 3 configures a corresponding audit process for the audit demand from the database 14 according to the type of the audit demand received by the receiving module 2, because a corresponding audit process is configured for each audit demand type in the database 14 (step S102). The real-time monitoring module 4 scans each node in the review process configured by the monitoring configuration module 3 in real time, and presents it to the user through the user interface to confirm whether it meets the requirements, for example, checking whether the reviewer of each node in the review process is correct (step S104) . If the user finds that each node in the audit process monitored by the real-time monitoring module 4 meets the requirements, the audit process will be started, and the audit module 6 will regularly notify, track and urge the current countersigning department to perform audit actions by sending emails, letters or other means (step S106). After the review process starts, the real-time monitoring module 4 can scan the review action of the countersign department in the monitoring review process in real time, and monitor whether there is an abnormal situation of review in the actual review process (step S108); After the reviewer receives the message requesting to execute the review action sent by the review module 6, he will enter the review interface and refer to the hyperlink in the database 14 and the relevant content of the review file to confirm whether the review is approved or not. If not, send an email or a timely message Notify the user (step S110). The real-time monitoring module 4 monitors whether there is a next countersign department in the review process (step S112), if not, the process ends.

In step S104, if the real-time monitoring module 4 scans and monitors that there are nodes that do not meet the requirements in the audit process automatically configured by the configuration module 3, then the modification module 5 is started to modify this node in the audit process to meet user requirements (step S105), and then go to step S106.

In step S108, if the real-time monitoring module 4 monitors that an audit abnormality occurs in the actual audit process, the intelligent processing module 7 will automatically process the corresponding exception according to the abnormal handling mode configured in the database 14, and send an email or timely message notification The user, the user can know the audit status of the countersign department in the audit process in real time. For the abnormalities that cannot be handled by the intelligent processing module 7, the intelligent processing module 7 will also send a message to notify the user to modify the abnormal nodes in the audit process through the modification module 5. Including changing the process or changing the reviewer, etc., after the modification module 5 is modified, the intelligent processing module 7 will automatically record and update the exception handling method in the database 14 once (step S107), and then go to step S106, and then the modified review The reviewer of the current countersigning department in the process performs corresponding review actions.

In step S112, if the real-time monitoring module 4 monitors that there are countersigning departments that have not been reviewed, then return to step S106.

Claims (7)

1. the system of a dynamic examining procedure, comprise a plurality of client computers, an application server and a database, wherein client computer is used to provide the operation interface of carrying out the audit action, database is used to store multiple auditing flow and audit abnormality processing mode, it is characterized in that this application server comprises:

One receiver module is used to receive the audit demand;

One configuration module is used for disposing corresponding auditing flow according to the type of audit demand from database;

One real-time monitoring module, whether the auditing flow that is used for monitoring configuration module in real time and is disposed is respectively examined node and is met the demands, and unusual condition whether occurs in the monitoring review process;

One auditing module is used to start above-mentioned auditing flow, and notifies the person approving who respectively examines node in the auditing flow to carry out the audit action.

2. the system of dynamic examining procedure as claimed in claim 1, it is characterized in that, described application server also comprises a modified module, and being used for has the audit node when not meeting the demands when real-time monitoring module monitors the auditing flow that is disposed, and revises the configuration of this audit node.

3. the system of dynamic examining procedure as claimed in claim 1, it is characterized in that, described application server also comprises an intelligent processing module, be used for monitoring review process when unusual condition occurring, handle corresponding unusual according to the abnormality processing mode that disposes in the above-mentioned database when real-time monitoring module.

4. the method for a dynamic examining procedure is rendered in the system of dynamic examining procedure as claimed in claim 1, it is characterized in that this method may further comprise the steps:

Receive the audit demand;

Type according to this audit demand disposes corresponding auditing flow from database;

Respectively the examining node and whether meet the requirements of monitoring auditing flow;

If meet the requirements, then start auditing flow;

Respectively examine the audit of node.

5. the method for dynamic examining procedure as claimed in claim 4 is characterized in that, described audit step of respectively examining node comprises:

Person approving according to auditing flow notice audit node;

Scanning monitoring audit node audit situation has no abnormal;

If have unusually, then carry out abnormality processing, and return above-mentioned step of examining the person approving of node according to the auditing flow notice;

If no abnormal, then the person approving carries out the audit action;

Judge whether to also have next audit node;

If have, then change above-mentioned step of examining the person approving of node over to according to the auditing flow notice;

If do not have, then flow process finishes.

6. the method for dynamic examining procedure as claimed in claim 5 is characterized in that, describedly comprises that unusually the person approving does not handle audit and person approving's appointment ﹠ performance in official hour.

7. the method for dynamic examining procedure as claimed in claim 5 is characterized in that, described carry out abnormality processing be meant go automatically to handle according to the abnormality processing mode that is disposed in the database corresponding unusual.

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