CN107918788A - A kind of accounting archives management system and method based on Quick Response Code - Google Patents

Abstract

The invention relates to a two-dimensional code-based accounting file management system and method, which solves the problem that borrowers cannot be reminded to return them in time. The system includes internal and external modules, an external network module and an administrator module. The intranet module includes an intranet data unit, a time monitoring unit, a short message two-dimensional code generation unit, an intranet PC unit, and a user registration unit. The external network module includes an external network PC unit, an external network QR code scanner, and a short message processing unit. The administrator module includes a data statistics unit, a data processing unit, a data export unit, and a security verification unit. The present invention is simple in operation and high in efficiency. It replaces manual computer registration by scanning two-dimensional codes, saves manpower and material resources, sets overdue reminders and SMS reminders, and facilitates administrators to remind users to return files. The separation of internal and external networks increases the security of personal information.

Description

A two-dimensional code-based accounting file management system and method

technical field

The invention relates to a data management technology, in particular to a safe, convenient and fast two-dimensional code file management system and method.

Background technique

With the increasing complexity of archives management and the improvement of management level, the requirements for archives management are getting higher and higher. The emergence of two-dimensional codes has become a widely used information dissemination medium, and is gradually used in archives management. It has convenient and practical application value and can promote the development and utilization of archives resources. There are many types and complex levels of archival resources, so using QR codes to manage archival resources reasonably can promote the effective development and utilization of archival resources. This article focuses on summarizing the actual application of QR codes in file management, so that the majority of file managers can learn from the file management technology of QR codes and improve the efficiency of file management.

Contents of the invention

The present invention mainly solves the problem of file classification, file information and borrowing and returning process in file management in the prior art, provides a two-dimensional code-based accounting file management system and method, and builds a set of The electronic archives information platform for rapid query and positioning of archives information provides means for standardizing archives information and process management.

The above-mentioned technical problems of the present invention are mainly solved by the following technical solutions: An accounting file management system based on a two-dimensional code, including an internal network module, an external network module and an administrator module, and the internal network module includes an internal network data unit , time monitoring unit, short message two-dimensional code generation unit, intranet PC unit, user registration unit, intranet data unit connected with time monitoring unit, intranet PC unit respectively, time monitoring unit connected with internal and external PC units, intranet PC unit It is connected with the short message QR code generation unit, the user registration unit is connected with the intranet PC unit, and the external network module includes the external network PC unit, the external network QR code scanner, the SMS processing unit, the external network QR code scanner, and the SMS processing unit The units are respectively connected to the PC unit of the external network. The administrator module includes a data statistics unit, a data processing unit, a data export unit, and a security verification unit. The data statistics unit is connected to the intranet PC unit, the data processing unit is connected to the data statistics unit, and the data is exported. The unit is connected with the data processing unit, the data export unit is connected with the safety verification unit, and the safety verification unit is connected with the external network PC unit. The system uses internal and external network isolation to protect information security and prevent information leakage. The time monitoring unit can monitor the remaining return time of the loaned files. When the remaining return time is less than the set number of days, a QR code for reminder will be generated through the SMS QR code unit. The processing unit sends a reminder message to the user to remind the borrower to return the file. The administrator module can count the borrowing of files, analyze the borrowing of files, form a data table, and export the data through the security verification module.

As a preferred solution, the intranet module also includes an intranet two-dimensional code scanner and an intranet two-dimensional code printer. The intranet two-dimensional code scanner is connected to the intranet PC unit, and the intranet two-dimensional code printer is connected to the intranet PC. unit connection. The intranet scanner is used to scan the QR code of the file and the QR code of the borrower, and the printer prints the QR code of the file, the QR code of the borrower, and the QR code of the SMS.

As a preferred solution, the external network module also includes an external network two-dimensional code printer and a short message processing unit, the external network two-dimensional code printer is connected to the external network PC unit, and the short message processing unit is connected to the short message unit. The two-dimensional code printer on the external network prints the file management log, and the short message unit obtains the short message processing unit to process the edited information and sends a reminder short message to the user through the mobile company.

As a preferred solution, the step of reminding the file text message, the steps are:

S11. The time monitoring unit monitors the loaned files and monitors the remaining time of the loaned files; each loaned file has a return time, and the return time minus the current time is the remaining time of the file.

S12. The time monitoring unit screens the file information for which the return days of the loaned files are less than the minimum set number of days, and sends the file information to the intranet PC unit; the minimum set number of days is the default setting of the system, and when the return days are less than the minimum set number of days, the system will Send the file information to the intranet PC unit, and when the return days are greater than or equal to the minimum set number of days, the time monitoring unit continues to monitor and screen the loaned files.

S13. The intranet PC unit matches the borrower information, and sends the two information to the short message two-dimensional code generation unit;

S14. The short message two-dimensional code generating unit generates a short message two-dimensional code, and the external network PC unit obtains the short message two-dimensional code information, obtains the borrower and the file information through the two-dimensional code short message processing unit, and processes the information to form a short message content and sends it to the user through the short message unit. The borrower shall be notified to return the borrowed file.

As a preferred solution, the step of screening the remaining time of the file in the file short message reminder step S11 is specifically:

S111. The system sets a number of remaining days for the loaned files; each loaned file has a return date, and the number of days between the return date and the current date is the remaining days of return.

S112. The time monitoring unit monitors the remaining days of returning the loaned files; monitors the remaining days of returning the lending files in real time.

S113. When the monitored remaining days are less than the set minimum return days, the file information will be sent to the intranet PC unit; when the monitored file remaining days are less than the set minimum return days, the system will send the file information to the intranet PC unit .

S114. The archives that have not reached the minimum number of return days continue to be monitored. Real-time monitoring is performed on each loaned file, and the files that have not reached the minimum number of return days continue to be monitored.

Most a kind of preferred scheme, the step of information matching in the file short message reminder step S13, the steps are:

S131. The system sets a unique and non-repetitive file number for each file;

S132. The intranet PC unit receives the file information provided by the time monitoring unit, and retrieves the borrower information through the file number; the time monitoring unit provides the file number to the intranet PC unit, and the intranet PC unit retrieves the borrower information through the file number.

S133. Acquire the borrower information, combine it with the file information and send it to the short message two-dimensional code generation unit.

As a preferred solution, the steps for borrowing and returning are as follows:

S21. When borrowing, scan the QR code information of the borrower, the system activates the borrower information, scan the QR code of the file, after scanning, the system will automatically count the borrowing and returning of the file with the same file number, and if it is the same borrower, it will be confirmed by the system Display renewal, if the borrower is a different borrower, the system will confirm that the file has been lent;

S22. When returning, scan the borrower's QR code information, the system activates the borrower's information, displays the borrowing list, scans the file QR code, and changes the status of the loaned file to return after the system confirms.

As a preferred solution, the steps of intelligent analysis are as follows:

S31. The data statistics unit in the administrator unit counts the quantity and classification of files, counts the borrowing and returning of files in the time span of day, month, quarter, and year, counts the personal borrowing and returning, and counts the occupied and unoccupied situations of storage locations, and counts files Borrowing rate and return rate ranking;

S32. The data processing unit processes, classifies, sorts, and tabulates the data counted by the data statistics unit;

S33. The data export unit exports the processed data into a book;

S34. The security verification unit passes the security verification, and sends the exported data to the external network PC unit.

Therefore, the advantages of the present invention are: simple operation and high efficiency, using scanning two-dimensional code instead of manual computer registration, saving manpower and material resources, setting overdue reminder and SMS reminder, convenient for administrators to remind users to return files, separation of internal and external networks, increasing personal information security.

Description of drawings

Accompanying drawing 1 is a kind of structural block diagram of system among the present invention;

1-Intranet module 2-Intranet data unit 3-Intranet QR code printer

4-Intranet QR code scanner 5-Time monitoring unit 6-SMS QR code generation unit

7-Intranet PC unit 8-User registration unit 9-External network PC unit

10-Internet QR code scanner 11-External network QR code printer 12-SMS unit

13-SMS processing unit 14-External network module 15-Administrator module

16-Data statistics unit 17-Data processing unit 18-Data export unit

19 - a security verification unit.

Detailed ways

The technical solutions of the present invention will be further specifically described below through the embodiments and in conjunction with the accompanying drawings.

Example:

A kind of accounting file management system based on the two-dimensional code of the present embodiment, as shown in accompanying drawing 1, comprises intranet module 1, extranet module 14, administrator module 15, and intranet module comprises intranet data unit 2, time monitoring Unit 5, short message two-dimensional code generation unit 6, intranet PC unit 7, user registration unit 8, the intranet data unit is connected with the time monitoring unit and the intranet PC unit respectively, the time monitoring unit is connected with the internal and external PC units, and the intranet PC The unit is connected with the short message two-dimensional code generation unit, the user registration unit is connected with the internal network PC unit, and the external network module includes the external network PC unit 9, the external network two-dimensional code scanning gun 10, and the short message processing unit 13, wherein the external network two-dimensional code The scanning gun and the short message processing unit are respectively connected to the external network PC unit. The administrator module includes a data statistics unit 16, a data processing unit 17, a data export unit 18, and a security verification unit 19. The data statistics unit is connected to the internal network PC unit, and the data processing unit The unit is connected with the data statistics unit, the data export unit is connected with the data processing unit, the data export unit is connected with the safety verification unit, and the safety verification unit is connected with the external network PC unit. The system uses internal and external network isolation to protect information security and prevent information leakage. The time monitoring unit can monitor the remaining return time of the loaned files. When the remaining return time is less than the set number of days, a QR code for reminder will be generated through the SMS QR code unit. The processing unit sends a reminder message to the user to remind the borrower to return the file. The administrator module can count the borrowing of files, analyze the borrowing of files, form a data table, and export the data through the security verification module.

The intranet module also includes an intranet two-dimensional code scanner 4 and an intranet two-dimensional code printer 3. The intranet two-dimensional code scanner is connected to the intranet PC unit, and the intranet two-dimensional code printer is connected to the intranet PC unit. The intranet scanner is used to scan the QR code of the file and the QR code of the borrower, and the printer prints the QR code of the file, the QR code of the borrower, and the QR code of the SMS.

The external network module also includes an external network two-dimensional code printer 11 and a short message processing unit, the external network two-dimensional code printer is connected with the external network PC unit, and the short message processing unit is connected with the short message unit 12. The two-dimensional code printer on the external network prints the file management log, and the short message unit obtains the short message processing unit to process the edited information and sends a reminder short message to the user through the mobile company.

A method for managing accounting archives based on a two-dimensional code, comprising the steps of file message reminder, borrowing and returning, and intelligent analysis.

The file SMS reminder steps are as follows:

S11. The time monitoring unit monitors the loaned files and monitors the remaining time of the loaned files; each loaned file has a return time, and the return time minus the current time is the remaining time of the file. The specific steps for filtering the remaining time of the file are as follows:

S111. The system sets a number of remaining days for the loaned files; each loaned file has a return date, and the number of days between the return date and the current date is the remaining days of return.

S112. The time monitoring unit monitors the remaining days of returning the loaned files; monitors the remaining days of returning the lending files in real time.

S113. When the monitored remaining days are less than the set minimum return days, the file information will be sent to the intranet PC unit; when the monitored file remaining days are less than the set minimum return days, the system will send the file information to the intranet PC unit .

S114. The archives that have not reached the minimum number of return days continue to be monitored. Real-time monitoring is performed on each loaned file, and the files that have not reached the minimum number of return days continue to be monitored.

S12. The time monitoring unit screens the file information for which the return days of the loaned files are less than the minimum set number of days, and sends the file information to the intranet PC unit; the minimum set number of days is the default setting of the system, and when the return days are less than the minimum set number of days, the system will Send the file information to the intranet PC unit, and when the return days are greater than or equal to the minimum set number of days, the time monitoring unit continues to monitor and screen the loaned files.

S13. The intranet PC unit matches the borrower's information, and sends both information to the short message two-dimensional code generation unit; wherein the specific steps for matching the borrower's information are:

S131. The system sets a unique and non-repetitive file number for each file;

S132. The intranet PC unit receives the file information provided by the time monitoring unit, and retrieves the borrower information through the file number; the time monitoring unit provides the file number to the intranet PC unit, and the intranet PC unit retrieves the borrower information through the file number.

S133. Acquire the borrower information, combine it with the file information and send it to the short message two-dimensional code generation unit.

S14. The short message two-dimensional code generating unit generates a short message two-dimensional code, and the external network PC unit obtains the short message two-dimensional code information, obtains the borrower and the file information through the two-dimensional code short message processing unit, and processes the information to form a short message content and sends it to the user through the short message unit. The borrower shall be notified to return the borrowed file.

The steps for borrowing and returning include:

S21. When borrowing, scan the QR code information of the borrower, the system activates the borrower information, scan the QR code of the file, after scanning, the system will automatically count the borrowing and returning of the file with the same file number, and if it is the same borrower, it will be confirmed by the system Display renewal, if the borrower is a different borrower, the system will confirm that the file has been lent;

S22. When returning, scan the borrower's QR code information, the system activates the borrower's information, displays the borrowing list, scans the file QR code, and changes the status of the loaned file to return after the system confirms.

The steps of intelligent analysis include:

S31. The data statistics unit in the administrator unit counts the quantity and classification of files, counts the borrowing and returning of files in the time span of day, month, quarter, and year, counts the personal borrowing and returning, and counts the occupied and unoccupied situations of storage locations, and counts files Borrowing rate and return rate ranking;

S32. The data processing unit processes, classifies, sorts, and tabulates the data counted by the data statistics unit;

S33. The data export unit exports the processed data into a book;

S34. The security verification unit passes the security verification, and sends the exported data to the external network PC unit.

The specific embodiments described herein are merely illustrative of the spirit of the invention. Those skilled in the art to which the present invention belongs can make various modifications or supplements to the described specific embodiments or adopt similar methods to replace them, but they will not deviate from the spirit of the present invention or go beyond the definition of the appended claims range.

Although this article uses many terms such as internal network module, external network module, QR code scanning, SMS processing, and time monitoring, the possibility of using other terms is not ruled out. These terms are used only for the purpose of describing and explaining the essence of the present invention more conveniently; interpreting them as any kind of additional limitation is against the spirit of the present invention.

Claims (8)

1. a kind of accounting archives management system based on Quick Response Code, its feature includes Intranet module, outer net module and administrator's mould Block, Intranet module include intranet data unit, time monitoring unit, short message Quick Response Code generation unit, Intranet PC units, user's note Volume unit, intranet data unit are connected with time monitoring unit, Intranet PC units respectively, time monitoring unit and Intranet PC units Connection, Intranet PC units are connected with short message Quick Response Code generation unit, and user register unit is connected with Intranet PC units, outer net module Including outer net PC units, outer net two-dimensional code scanning rifle, short message processing unit, outer net two-dimensional code scanning rifle, short message processing unit point It is not connected with outer net PC units, administrator module includes data statistics unit, data processing unit, data lead-out unit, safety Authentication unit, data statistics unit are connected with Intranet PC units, and data processing unit is connected with data statistics unit, data export Unit is connected with data processing unit, and data lead-out unit is connected with safety verification unit, and safety verification unit and outer net PC are mono- Member connection.

A kind of 2. accounting archives management system based on Quick Response Code according to claim 1, it is characterized in that Intranet module is also Including Intranet two-dimensional code scanning rifle and Intranet quick response code printer, Intranet two-dimensional code scanning rifle is connected with Intranet PC units, Intranet Quick response code printer is connected with Intranet PC units.

A kind of 3. accounting archives management system based on Quick Response Code according to claim 1, it is characterized in that outer net module is also Including outer net quick response code printer, short message processing unit, outer net quick response code printer is connected with outer net PC units, and short message processing is single Member is connected with short message unit.

4. a kind of accounting archives management method based on Quick Response Code, using the system in claim any one of 1-3, its feature exists In：Step is reminded including archives short message, step is：

S11. time monitoring unit is monitored lending archives, monitoring lending archives remaining time；

S12. time monitoring unit screening lending archives give back the archive information that number of days is less than minimum setting number of days, by archive information It is sent to Intranet PC units；

Both information are sent to short message Quick Response Code generation unit by S13. Intranet PC units match borrower's information；

S14. short message Quick Response Code generation unit generation short message Quick Response Code, outer net PC units obtain short message 2 D code information, through two dimension Code short message processing unit obtains borrower and archive information, and information processing formation short message content is sent to borrow through short message unit People, notifies it to give back borrow archives.

A kind of 5. accounting archives management method based on Quick Response Code according to claim 4, it is characterized in that archives short message carries It is specially the step of the screening of archives remaining time in step of waking up S11：

S111. system sets one to lending archives and gives back remaining number of days；

S112. time monitoring unit is monitored the remaining number of days of giving back for lending archives；

S113. monitor remaining number of days and be less than setting minimum when giving back number of days, archive information is sent to Intranet PC units；

S114. the not up to minimum archives for giving back number of days continue to monitor.

A kind of 6. accounting archives management method based on Quick Response Code according to claim 4, it is characterized in that archives short message carries In step of waking up S13 the step of information matches, step is：

S131. system sets a unique and unduplicated Docket No. to every part of archives；

S132. the archive information that Intranet PC units time of receipt (T of R) monitoring unit provides, borrower's information is retrieved by Docket No.；

S133. borrower's information is obtained, is combined with archive information and is sent to short message Quick Response Code generation unit.

A kind of 7. accounting archives management method based on Quick Response Code according to claim 4, it is characterized in that returning including borrowing Also the step of, step are：

When S21. borrowing, borrower's 2 D code information is scanned, system activation borrower's information, scans archives Quick Response Code, scan through Bi Hou, system programming count same files numbered dossier borrows and gives back situation, when being same borrower, confirms to show through system Renew, when being different borrowers, confirm that display file has been lent through system；

When S22. giving back, borrower's 2 D code information, system activation borrower's information are scanned, display borrows inventory, scans archives Quick Response Code, after scanned, confirms change lending archive status to give back through system.

A kind of 8. accounting archives management method based on Quick Response Code according to claim 4, it is characterized in that including intelligence point The step of analysis, step are：

S31. in administrator's unit data statistics unit statistics archives quantity, classification, statistics day, the moon, season, the year across The archives of degree borrow situation of giving back, and situation is given back in the personal borrow of statistics, statistics deposit position takes and vacant situation, statistics shelves Case borrow rate and give back rate ranking；

S32. the data that data statistics unit counts are handled, are classified, are sorted, are tabulated by data processing unit；

S33. data lead-out unit binds into book form the data handled export；

S34. safety verification unit gives derived data sending to outer net PC units by safety verification.