Paynest

We’re proud to share that Paynest is now ISO 27001 certified 🔐 For our customers, this certification means an additional layer of confidence in how we protect their information. For Paynest, it marks another important step in our growth and our ability to work with increasingly demanding organisations across Portugal and Spain. The certification process may be complete, but security is never “done”. It’s an ongoing commitment, and one we take seriously.

For enterprises, ESG is more than a buzzword. It means collecting, analysing and reporting on how the company and its employees move, and turning that data into something useful. Doing this manually is insane and painful. Yet, in many companies, it’s still someone’s job. With #EuropeanMobilityWeek putting transport and mobility in the spotlight, it’s a good reminder that every trip is also a piece of your company’s sustainability data. At Paynest, we help companies capture that data simply and accurately, with simple yet powerful combined features, such as: 🗺️ Google Maps integration for easy, accurate mileage submission 🤖 AI alerts to flag inflated mileage ⛽️ Fuel type identification for personal vehicles 🚗 Mileage tracking for company cars (no reimbursement is due) ✈️ Custom fields to capture flight distances 🏷️ Transport fuel-type tags 📊 Custom reports that are always ready to export, with real-time data Every trip is more than an expense. It’s part of your company’s carbon footprint. The easier it is to capture the right data, the easier it is to understand your impact and report it accurately.

🚗 What do you do when you receive a mileage report with a distance slightly higher than what Google Maps suggested? Usually, managers decide not to question it and they're right not to. Reviewing trip by trip, across dozens of line items, to catch a small difference isn't worth anyone's time. The problem is the scale ⚠️ A few cents per trip, multiplied by hundreds of journeys, over months or years, stops being noise and becomes a real cost line. Automation was built to catch these costs that are small in any single instance, but meaningful in aggregate. In our own data, this alone accounted for close to €100k a year. What's it costing yours? Check our research in the link below ⬇️ #FleetManagement #Mobility #CostControl

We analyzed €5.3M in employee expenses over 12 months. Here's what we found: over €1.1M at risk of non-compliance ⚠️ None of these numbers require bad faith to happen. They just require a process that was never designed to validate at the source. The full paper, with a detailed breakdown of each category, is linked in the comments ⬇️ #ExpenseManagement

"It's not the right time yet." Rarely comes with a real deadline attached. Every month on a manual process is another month of invoices processed by hand, expenses double-checked instead of caught automatically, time spent confirming what should already be validated. There's rarely a perfect time to automate. There's just the current cost of not doing it yet. What's it costing your team to wait? ⏳ #FinanceOps #CFO #FinanceAutomation

In many companies, there's someone whose month-end job is essentially checking other people's expenses. We ran the numbers 📊 It's nearly three months of full-time work per year. The equivalent of three salaries, just to reconcile, correct, and process what the system failed to catch automatically. And that's just the visible cost. The quieter one is a company with no real visibility into its own risk patterns, one that only discovers this when it's too late for an audit, or too late to make a confident call on the P&L. ⏱️ How much of your finance team's time is going into this right now? #FinancialEfficiency #CFO

A weekend expense isn't automatically wrong, but it's a question worth asking. Was that client dinner on a Friday night a real meeting that ran late? Probably. On a Sunday? Maybe. Now multiply that "maybe" by hundreds of expenses a month. No finance team has time to ask the question on every single one, so they don't. The receipt gets approved, the risk gets absorbed, and nobody finds out until an audit does 🚩 This is where automation earns its place: flagging the expense the moment it is submitted, so the question gets asked before approval, not after the problem ✅ Your rules exist for a reason, automation makes sure they're actually enforced. What's a policy rule your team has on paper that nobody has time to check in practice? #ExpensePolicy #FinanceOps #SpendControl

A single business trip generates three different headaches: a budget request before, a pile of receipts during, and a reconciliation nightmare after 🤯 Each stage lives in a different tool, gets approved by different people, and the finance team is left stitching it together. Not anymore. Paynest manages the full trip lifecycle in a single flow, fully integrated with your expense manager.  No more switching tools mid-trip, nor manual matching at the end of the month. If your finance team still dreads trip season, this is worth a look 👀 #ExpenseManagement #SpendManagement

The sun's taking a break today, but we're not. While your team is looking up, Paynest continues to catch the missing NIF, the alcohol in the meal, the "creative" mileage, and the same dinner submitted twice. Some things you just can't hide behind the moon 🌚

Does your company cover beers in a working meal? 🍻 More than 10% of non-compliant expenses have alcohol in them. Not because employees are sneaking rounds onto the company card, just policies vague enough that nobody knows the rule until it's rejected, three weeks after the meal already happened and finance is the only one not having fun. Clearer policy, enforced before the bill arrives, beats a stricter one enforced after. Happy International Beer Day! Raise a pint, but maybe just check the policy first 😅