Best AI Meeting Assistants 2025

What are AI Meeting Assistants?

AI Meeting Assistants integrate with video conferencing software to summarize meetings, automate followups, and perform other productivity tasks. AI Meeting Assistants use natural language processing and generation to process and produce notes about topics discussed in meetings. They will also list suggested action items, and some may assist in performing some of these action items, like sending a follow up email or scheduling another meeting.

AI Meeting Assistants vary in which other productivity features they offer. Common features include transcribing full meetings in addition to providing summarized notes and the ability to share and play back snippets of video or audio from meetings. Some AI Meeting Assistants also include chatbots that can provide answers to questions based on meeting context.

Sales Coaching Software offers the same call recording and summarization features as AI Meeting Assistants. Sales Coaching Software, however, includes additional intelligence features useful to sales teams, such as sentiment analysis and real-time coaching suggestions for salespeople. AI Chatbots can accomplish many of the same productivity tasks, and in fact most AI Meeting Assistants are built on the same agents as AI Chatbots. AI Chatbots, however, don’t offer the meeting recording features that AI Meeting Assistants do.

AI Meeting Assistant Features

Most products in the AI Meeting Assistant category have at least some of the following features:

• Automated meeting summaries and notetaking
• Meeting recording and sharing
• Meeting transcriptions
• Automated creation and assignment of action items
• Integrations with videoconferencing software, calendars, CRMs, and other collaboration software
• Assistance with sending followup emails and scheduling followup meetings
• Assistance with creating meeting agendas
• Chatbot with access to context from meeting history

AI Meeting Assistant Comparison

When choosing an AI Meeting Assistant, consider the following:

1. Integrations: Some AI Meeting Assistants are designed to integrate with one specific meeting platform, like Zoom AI Companion, created by and for Zoom Workplace, or Scribbl, designed for Google Workspace. Make sure the assistant you’re choosing integrates well with all meeting platforms and other productivity and collaboration software you’d like to use it with.
2. Desired features: Beyond the core meeting recording and summarization features, AI Meeting Assistants vary in what they offer. Some offer industry-specific features, like Cogram for construction. Consider what additional functionality, if any, your team needs.
3. Privacy and security: Teams often discuss sensitive company information in meetings. Make sure that the AI Meeting Assistant you choose matches your level of risk tolerance around exposure of this sensitive information. You may look for specific security certifications or assurances that your company’s data is not being used to train the AI model.

Pricing Information

AI Meeting Assistants typically range in price from $10 - $40 per user per month for those with the more standard feature set. Products offering more advanced features, like sales coaching or workflow creation and customization, can be up to $100 per user per month. Most vendors also have custom pricing tiers for enterprise customers and free tiers available for individual users and small teams. Some also offer pay-as-you-go options rather than monthly pricing, where teams pay a fixed price, typically between $1 and $3, per meeting hour.

AI Meeting Assistants that are offered as part of a workspace or UCaaS suite may be priced differently, or may be included in the total pricing package.