Best Calendar Software 2025

What is Calendar Software?

Though keeping a business calendar is not a new concept, calendar software helps users transition to a digital method of keeping track of business and personal appointments. They also assist in organizing tasks and appointments. Though they work great for individuals, they are highly recommended and useful for large group settings and business contexts.

Calendar software also allows you to share your schedule with coworkers or business contacts. Rather than manually checking your schedule to check availability, the software allows you to share your calendar with others to view. This affords both parties more flexibility to book meetings around their respective schedules.

Additionally, calendar software will send notifications to remind you of upcoming appointments. Users can typically configure these alerts and notifications and receive them via email, SMS, or through other online communication platforms like Slack or Microsoft Teams. An effective online calendar will be quick to learn how to use and easily accessible. It should also be able to be used across multiple devices for convenience and sharing purposes.

Calendar Software Features

Most online calendar software will include the following features:

• Calendar sync
• Calendar reminder system
• Collaboration tools
• Support for multiple devices
• Room booking
• Meeting scheduling
• Task management
• Website integration
• Email integration

Calendar Software Comparison

When researching the calendar software, keep the following considerations in mind:

• Support for multiple devices: Many people use multiple devices (e.g. desktop computer, laptop, smartphone, tablet, etc.) for work purposes. Thus it’s best to find a calendar software that can work on multiple devices and has both mobile and desktop applications available. No matter where you find yourself during the day, you’re going to be thankful to have the ability to pull out your calendar at any given moment.
• Customization: Make sure you find an online calendar tool that you can customize and personalize to meet your business needs.
• Ease of use: Having a Calendar Software should be as easy as having a physical calendar. Make sure that the software is easy to use and learn, as well as easy to share with your peers and/or coworkers. Having difficulty trying to learn how to use the calendar may result in lost time.

Pricing Information

For more premium online calendar features, expect to pay between $8-$60 per month. Some software vendors require requests for pricing quotes for exact numbers.