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App Defaults

🚧 UNDER MAINTENANCE 🚧

Mid 2026 Edition

I used to rely mostly on Apple software, but since Tim Cook personally donated $1 million to Trump’s 2025 presidential inaugural committee and Apple gifted Trump a custom glass plaque mounted on a 24-karat gold base during a White House visit, I've been looking for alternatives so that my data is not hostage to one company. Sorry to open this to you, but Santa Claus doesn't exist, and there is no billion-plus-dollar good company.

On this list I try to show where the software is developed, and despite the fact that most of my data is unfortunately hosted in the USA, there are some exceptions:

  • Fastmail: Netherlands with failover in the USA

  • Raindrop.io, 1Password and Bitwarden: EU

  • Synology: At my home in England with HyperBackup enabled with another Synology in Portugal!

I think this is a useful awareness exercise in these difficult geopolitical times.

Other people have also shared their Default Apps inspired by the Podcast Hemispheric Views 097 - Duel of the DefaultsClick here to see the complete list.

Productivity

Email, Calendar and Contacts Server

iCloud
Fastmail 🇦🇺

Fastmail is fantastic! I use custom domains, and I like to have control over which email I share with which websites, so I use masked emails a lot. This helps me identify if I can trust the sender as well. I moved to Fastmail two years ago, after having enough of iCloud and its broken search. Nobody likes email, and I would prefer not to pay for it, but the time I need it most is in the middle of a conversation or a problem I need to solve, and I need some old email buried somewhere, and iCloud/Apple Mail could never find anything for me. It was a very frustrating relationship.

Email Client

Apple Mail
Fastmail 🇦🇺

The Fastmail app works well and is feature-rich, but it's not native, so it doesn't run as smoothly. I don't have any hopes that one day they will release a native app like Bitwarden did, so I rest my hopes on Mimestream to release a version compatible with JMAP, the email protocol created by the team behind Fastmail.

Calendar Client

Fastmail 🇦🇺
Apple Calendar 🇺🇸

Personally, I don't need any advanced calendar features, and I don't schedule things all the time, so the Calendar in the Fastmail app or Apple Calendar are more than enough for me.

Contacts Client

Fastmail 🇦🇺
Apple Contacts 🇺🇸

Like the calendar, the same applies to contact management.

To-Do

Personal: Things 🇩🇪
Family: Todoist 🇺🇸

Notes

Personal: Bear
Personal: Obsidian
Family Notes: Apple Notes 🇺🇸
Scribble: GoodNotes 🇬🇧🇭🇰
Quick Notes: Iconfactory Tot 🇺🇸

Text Editor

Microsoft Visual Studio Code 🇺🇸

Word Processing

Apple Pages 🇺🇸

Spreadsheets

Apple Numbers 🇺🇸

Budgeting and Personal Finance

Monzo Bank 🇬🇧
Apple Numbers 🇺🇸

Mind Maps

MindNode 🇩🇪

Diagramming

draw.io 🇬🇧🇨🇭

Typing Assistant

Grammarly 🇺🇦🇺🇸

Font Management

iFont
Iconfactory Fontcase 🇺🇸

I am not sure why in 2026 we still need this kind of app to manage fonts on iOS and iPadOS

Cloud File Storage

Synology Drive 🇹🇼
Apple iCloud Drive 🇺🇸

Web

Browser

Apple Safari 
Desktop and iPad: Google Chrome 🇺🇸 
Secondary: Vivaldi 🇳🇴🇮🇸
Mobile: Quiche Browser 🇯🇵

Bookmarks and Read It Later

Apple Safari and its Reading List
Goodlinks
Raindrop.io 🇰🇿

Chat

Apple Messages 🇺🇸
Signal 🇺🇸
Meta WhatsApp 🇺🇸

Media

Music

Player: Plexamp 🏠
Discovery: MusicHarbor 🇧🇷 and Qobuz 🇫🇷

Photo Management

Synology Photos 🇹🇼
Apple Photos 🇺🇸

Photo Shooting

Apple Camera 🇺🇸

Podcasts

Overcast 🇺🇸

RSS and News

Iconfactory Tapestry 🇺🇸

Privacy and Security

VPN

Proton VPN
IVPN 🇬🇮

DNS

NextDNS 🇺🇸

Password Management

Apple Passwords
1Password 🇨🇦

Secure Notes and Documents

Bitwarden 🇺🇸

Others

Maps

Apple Maps
Google Maps 🇺🇸